Guilford College may reimburse certain expenses incurred in moving the household goods and personal effects of a faculty or staff member who has accepted a position at the College.
Purpose/Reason for Policy: To recognize the competitive nature of the hiring process by allowing for the payment of moving expenses of eligible Guilford College employees.
Scope/Covered Persons: All faculty and staff of Guilford College
The Policy: In order for the College to reimburse expenses incurred in moving household goods and personal effects on behalf of a faculty or staff member who has accepted a position at the College, the amount must be agreed upon at the time of hire and included in the employee’s written offer of employment. The types of moving and related travel expenses that are eligible for payment or reimbursement will be determined in accordance with IRS guidelines, unless specifically modified by the College.
Procedures: Reimbursement requests should be submitted to the director of Human Resources and must be accompanied by expense vouchers, or receipts and the department/division budget code to which the expenses are to be charged.
Roles and Responsibilities: The Office of Human Resources is responsible for administering this policy and assuring its equitable administration.
Other related Policies, Regulations, Statutes, and Documents: IRS Publication 521 — Moving Expenses
Approval Authority: College President
Responsible Office: Office of Human Resources, King Hall 101, email@example.com
Revision History: Updated in the Employee Handbook revision of 2018