Important Information for all VA Students
Only courses that satisfy requirements (see your degree evaluation on BannerWeb) can be certified for VA purposes. If you take a course that does not satisfy a program requirement, it cannot be certified for VA purposes. Excessive free electives, for example, cannot be certified. Veteran Affairs does not allow payment for audited courses, courses for which transfer credit has been granted, and courses previously passed with a “D” or better (unless a better grade is required by your major for graduation). Courses that are credit/no credit graded (for example, PHYE 100 Physical Activity courses) can be certified for VA benefits only if the student is eligible for elective credit towards their current program of study. Professional development workshops and courses taken for personal interest are not authorized for certification of VA education benefits.
Fast track courses affect full-time status. For example, a VA student who registers for one full-term course, one fast track I course and one fast track II course will NOT be considered a full-time student by the VA. You must register for 12 credits and all courses must be full-term in order to receive the full-time benefit rate for the entire semester.
Full benefits will be paid for 12 or more credit hours, ¾ time for nine - 11 credit hours, ½ time for six - eight credit hours, less than ½ time for four - five credit hours during normal fall and spring sessions. For one five-week summer session, four credit hours are considered full-time and for the 10-week summer session, seven credit hours are considered full-time. Payment rates are available on the VA website.
VA prorates housing allowance by rate of pursuit. Meaning, you must be registered for at least seven credits during the normal fall and spring terms to be eligible for the basic housing allowance. In order to receive the full basic housing allowance, you must be registered for 12 credits (three full-term courses). For one five-week summer session, four credits are considered full-time. For the ten-week summer session, seven credits are considered full-time. If you are not eligible for the 100% tier, housing payment is also prorated by tier.
An individual who withdraws from one or more courses will be charged an overpayment equal to the amount of ALL tuition and fees, basic housing allowance, and Yellow Ribbon, if applicable, for that period of enrollment. According to the Department of Veteran Affairs, all reductions in credit hours (regardless of when they occur) are student debts. Any overage of funds on a student’s account due to a withdrawal from a course(s) will be refunded to the student in accordance with Guilford’s established refund policies. The student (not Guilford College) will be responsible for repaying VA.
VA no longer pays for breaks between semesters; meaning, expect a prorated payment for the first and last months of the term.
For Post 9/11 GI Bill® students, tuition/ fees, and book stipend awards are scheduled 14 days prior to the start of the term. If you register for a fast track II course, VA will not send payment for tuition/ fees and books until later in the semester even though both sessions are certified at the beginning of the term.
Generally, Post 9/11 GI Bill® and Ch. 35 Survivors/Dependent students are paid the monthly allowance directly, at the beginning of each month for the previous month. Ch. 30, 1606, and 1607 students receive payment within two weeks of verifying enrollment at the end of the month.
Please be aware that final grades can affect eligibility for benefits. Receiving a “W” grade may cause a large overpayment with the VA. “F” grades due to a lack of attendance will be reported to the VA and could also cause a large overpayment with the VA. Students must earn an overall 2.0 GPA each term to remain in good standing with the VA. Guilford is required to report a termination of benefits if an individual goes on academic suspension or dismissal. A termination of benefits will also result if there are two consecutive terms of GPA below 2.0.
Guilford is a Yellow Ribbon School. We have entered into an agreement with VA to fund up to 50 percent of the established charges not already covered under chapter 33. VA will match each additional dollar funded by the school. The combined amounts may not exceed the full cost of the school’s established charges. Only individuals entitled to the 100 percent benefit rate (based on service requirements) may receive this funding. Transfer of Entitlement spouses, when the transferor, service member is on active duty, are not eligible for the Yellow Ribbon program.
For Guilford Post 9/11 GI Bill® students, VA will pay up to $22,805.34 per year for tuition and mandatory fees. Once the $22,805.34 cap is exhausted, the Yellow Ribbon contributions can be applied.
If have you questions regarding how to start up your veterans benefits at Guilford College, please contact Linda Leonard, VA Certifying Official, at 336.316.2121 or firstname.lastname@example.org.
The Department of Veteran Affairs administers all benefit programs. If you need additional assistance, please call VA’s toll-free number 1.888.442.4551 to speak with a Veterans Benefits Counselor. These counselors are there to help with educational questions and benefits. To apply for benefits and learn what is happening with VA, please visit the U.S. Department of Veteran Affairs Education Service website.
Sign up for an eBenefits account to research, find, access, and manage VA benefits and your personal information.
GI Bill® is a registered trademark of the U.S. Department of Veterans Affairs (VA). More information about education benefits offered by VA is available at the official U.S. government website http://benefits.va.gov/gibill.