Student Employment

Students who receive Federal Work Study (FWS) will see their FWS awards included in their financial aid packages in Banner Web. They are typically awarded 10 hours a week for 15 weeks per semester. Students who are compensated through the FWS program do not have their earnings counted into next year’s Expected Family Contribution (EFC) from the FAFSA. FWS is awarded to students who demonstrate high financial need.

Institutional Work Study, known as Guilford Works, are compensated by the departments for which students are working, and their potential wage earnings will not be reflected on their financial aid package. Supervisors are responsible for managing their departmental student wage budget and calculating the total permissible working hours for each student. Wages earned through the Guilford Works program are listed on the students FAFSA.

Work study is not guaranteed and is dependent upon the number of job positions available on campus. Under both programs, the total working hours per week is generally 10 hours, a little more or a little less depending on the student’s availability and departmental needs. Students must be enrolled in at least 6 credit hours in order to be eligible.  Under no circumstances should students compromise their academic performance for a job on campus.  

It will be listed on your financial aid award information. Log on to Banner Web and click on Financial Aid / Award / Award for Aid Year / Accept Award Offer.

If you are eligible for Federal Work Study (FWS), you'll need to:

1. Secure your on-campus job by applying online.
2. If hired for the position, pick up your FWS Agreement from the Financial Aid office, located in the lower level of New Garden Hall.
3. Have your work site supervisor complete the FWS Agreement.
4. Return your completed FWS Agreement to the Office of Human Resources and Payroll by Oct. 31.
5. Provide proof of your eligibility to work in the United States with original documentation as stated on the I-9 form prior to starting your job. Copies are not accepted.

Completed Federal Work Study Agreements must contain the following:

1. Department, Organizational Number 
2. Employment start and end dates
3. Your supervisor’s printed name as well as signatures from you and your supervisor.

Note: You are not eligible to work until all steps are completed.  

Try Guilford Works! If you're not eligible for FWS and are still interested in working on campus, you may be eligible to participate in the Guilford Works institutional work study program. Unlike FWS, this program is not need-based and is open to all Guilford students who are interested in working on campus.

1. Secure your on-campus job by applying online.
2. Pick up your Guilford Works Agreement from the Office of Human Resources in Bauman 106. (Monday through Friday, 9 a.m. to 4 p.m.) 
3. Have your work site supervisor complete the Guilford Works Agreement. 
4. Return your completed Guilford Works Agreement to the Office of Human Resources and Payroll. 
5. Provide proof of your eligibility to work in the United States with original documentation as stated on the I-9 form prior to starting your job. Copies are not accepted.

Completed Guilford Works Agreements must contain the following:

4. Department, Organizational Number
5. Employment start and end dates
6. Your supervisor’s printed name as well as signatures from you and your supervisor.

NOTE: You are not eligible to work until all steps are completed.

You must be enrolled at least half-time, which is 6 credits.

As a student employee, you'll need to ensure you're meeting the minimum GPA requirements to be eligible for FWS or Guilford Works:

1. The required minimum cumulative GPA requirement is 1.6 for students who have earned 53 credits or fewer.
2. The required minimum cumulative GPA requirement is 1.8 for students who have earned 54 to 86 credits.
3. The required minimum cumulative GPA requirement is 2.0 for students who have earned 87 credits or more.

All required documentation must be completed entirely before employment begins. This includes:  

• Department of Homeland Security’s U.S. Citizenship and Immigration Services’ Form I-9 (Employment Eligibility Verification)
  • You must provide original and unexpired documents to prove identity and eligibility to work  (see the Form I-9 for a list of acceptable documents).
• North Carolina New Hire Reporting Form
• Federal Tax Form W-4.
• North Carolina Tax Form
• Direct Deposit Form (Mandatory)
• Student Employment Agreement Form

You can work a maximum of 10 hours per week unless otherwise approved by your supervisor. Failure to log hours within a two consecutive pay periods, excluding school breaks, could result in termination from the job.

We’re here to ensure you have a successful semester! If you have questions, please contact the Office of Human Resources and Payroll at 336.316.2436 or hr@guilford.edu.

New Student Hire Information