Off-Campus Living Policy

 

OFF-CAMPUS APPLICATION INFORMATION FOR SPRING 2009

All Off Campus Application forms are due in the Residence Life by December 12th .  The application form is available on the website at www.guilford.edu/housing. You may mail or fax the application to 336-316-2949 or cut and paste it into an email.  The essay section of the application may be completed via email and sent to kgray2@guilford.edu. If you apply based on medical, psychological or learning disability reasons, you must complete the ADA Disclosure form and provide supporting documentation.  Your application will be reviewed by the ADA committee and will be granted if off campus housing is a reasonable accommodation.  You may be asked to provide additional documentation as outlined in the Guilford College Student Handbook under the Americans with Disabilities Act: Disclosure and Request for Reasonable Accommodation(s) which is found on the website at www.guilford.edu/ada.  If you are applying for off campus based on financial hardship, you will need to contact your Financial Aid Counselor. If they support your need to be off campus, Residence Life will need it in writing from your counselor.

Off Campus approval is not automatic or guaranteed. Very few of the applications received between semesters will be approved unless you fit the above criteria or will be living with a parent or legal guardian. You will be notified via email of the decision and it may take several weeks before you hear back from the Residence Life Office. Do not sign any leases unless you are approved.

POLICY

Students who desire to move off campus or who currently live off campus must submit the Off Campus Application each academic year for off campus approval (submitting an application by the deadline does not guarantee approval). If a student is NOT approved for off campus, then s/he must apply for campus housing by the deadline, to be eligible to participate in the lottery and room selection. No off campus applications will be considered if the student has a hold on his/her account.

Students obtain approval to live off-campus by proactively seeking this approval through an application process.  Students who have demonstrated their readiness to live without the supervision, support, and community offered within the residence hall environment, could be approved to live off-campus in accordance with the annual maximum number for off-campus approvals.  This annual maximum will be determined by housing numbers/projections for the fall semester.

PROCEDURES:

  • Students who apply to live off-campus by the deadline, will avoid any reduction in merit based financial aid. 
  • First Year students, new transfers and readmitted students are not subject to the merit aid reduction.
  • Students who apply for off campus housing will be notified via email of the status of their applications.  Students who are denied or placed on a waiting list must complete an on campus housing application by the deadline, which enables them to participate in the room selection.
  • Students who are approved for off campus living will be assumed to be living off campus unless the Office for Campus Life is notified otherwise. In the event that an approved student does not wish to live off campus but does not notify Campus Life, on campus housing is NOT guaranteed.
  • Students who do not apply for on-campus or off-campus housing by the deadline will not be guaranteed housing. 
  • Students who do not apply for on-or off-campus housing by the deadline may have to live off-campus if on campus space is not available.  These students will be credited for the cost of housing already billed to them, but their merit based aid will be reduced by 25%.  These students will have to find housing off-campus on their own.

Students not approved for off-campus housing, but placed on the waiting list to live off-campus, will be billed for housing if they also completed on campus housing applications by the deadline.  T