Judicial Affairs at Guilford College

Q & A

What is a judicial meeting?

You were mentioned in an incident report submitted to our office.  Based on the information received concerning your involvement you have been charged with the stated violation of the student code of conduct as defined in the student handbook.  A judicial meeting is a scheduled meeting allowing one-on-one time to discuss the pending charges and to inform you of the options available to you.  Depending on the level of the charge, you may opt to have an administrative hearing or a judicial board hearing. The meeting is designed to allow you the opportunity to ask questions, explain what happened, accept responsibility & receive sanctions, or continue to one of the following hearings.

                                       

Administrative hearing

A hearing with a Campus Life official for all Level I violations and Level II and III violations where the student admits responsibility and/or where there is no dispute of fact.  Appeals can only be directed to the Dean for Campus Life.

Judicial board hearing

A hearing amongst a board consisting of 5 students and 2 faculty members.  You are allowed to present witnesses and submit evidence in your defense and the board renders a decision.

     

I was not involved in this incident.  You must have the wrong person.

This is a preliminary meeting in which your charges will be discussed in detail.  If you are not responsible, charges will be dropped.

I have basketball practice or have to work.  Can I reschedule?

Judicial meetings and hearings are scheduled around your class schedule only.  No meeting will be rescheduled except for academic reasons (documentation must be provided) and/or away athletic events (intercollegiate sports ONLY. Intramural and club sports do not qualify)

What will happen if I don't attend?

Failure to attend will result in additional judicial charges, a $50 fine, and a hold placed on your account. 

Can you provide me with more information on my charge?

All charges will be discussed in detail during your initial judicial meeting.  Refer to the Student Handbook for a complete list of violations and their definitions.  A list of possible sanctions depending on the level of the corresponding violation is also outlined in the Student Handbook.  Please note that sanctions other than those listed can be given at the discretion of the hearing officer.

Why can’t you provide me with more specific details of my violation?

Judicial meetings are designed to do just that.  You will be provided with all the details of the violation and will be given the opportunity to tell us your side.  At this point, you are not responsible for anything (that will be determined at your hearing) but your name was included in an incident report and therefore you must come in to discuss the charges.  Another reason for the "scheduled" meeting is to give you our undivided attention.  It is not possible for us to discuss every case over the phone or via email.

I am aware of the incident you are speaking of but at the time I was told this was only a warning and anything else about the incident would not come up again.

Public Safety, RAs, or HDs are not authorized to issue you a warning and the information given to you was incorrect.  Any student that violates the student code of conduct is subject to judicial charges.  Public Safety Officers, RAs, and HDs simply document incidents as they occur.  All incident reports are reviewed by representatives of Residence Life and Public Safety, and charges are assigned based on the information provided in the report.  You are required to come in and discuss the incident with a hearing officer if you have been charged with a violation. 

I am taking a leave of absence/withdrawing from Guilford so I will not be attending this meeting.

Your file/case will remain open until heard.  This simply means that in the event you return, you will have to meet with the Associate Dean before being readmitted to the College.

Can I have or see a copy of the incident report?

You must submit your request in writing.  Our office will generally provide you with this information within 2 business days of receiving your request; however, all reports must be viewed in the office. No copies will be given.

What is a judicial advocate?

A currently enrolled Guilford student or faculty member, who is trained in campus judicial proceedings, called upon to represent an accused student when appearing before the Judicial Board or at an administrative hearing.

When do judicial advocates become part of the process?

If you are facing charges that have the potential of rising to a level II or III, you may meet with advocate after your initial meeting with a Campus Life staff member regarding your case.  At this initial meeting, you will be given the contact information for an advocate.

If you have any questions or concerns, please contact Residence Life at: reslife@guilford.edu or 336-316-2101