Fall 2008 Arrival Information for Residential Students

The fall semester is fast approaching! It is a hectic time for all students, whether you are new to Guilford or a rising senior. Please read the arrival information carefully to help you make a smooth transition to the campus.

Important: Students are not permitted to access their room or check-in prior to their scheduled return date.

New Students and Transfers (for August 13th arrivals): Upon arriving to campus, your first stop is Sternberger Auditorium in Founders Hall. Once you have completed your check-in at Sternberger, you will proceed with the instructions below for all residential students.

All returning residential students (for August 16th and 17th): Upon your arrival to campus, you will go to Founders Hall, 2nd floor Commons area to start your move-in process. You will be asked to sign forms relevant to your residential living situation during this process (i.e., signing for your room key and RCR). After you have received your key and have gotten into your room, your Resident Advisor will come visit you to go over your Room Condition Report (RCR) within a few hours. It is important to make a mental note of the condition of your room, so it can be noted on your RCR.

If you are scheduled to arrive on dates other than the 13th, 16th, or 17th, please refer to the list below to see where to go.

When you arrive on campus, please do not park anywhere on the grass while unloading. On move-in days, it is permissible to temporarily park and unload along the curbs around the residence halls, but do not block access to handicap ramps, fire hydrants or dumpsters.

If you are wondering what to bring and what is prohibited in the residence halls, please reference the Residence Life website at www.guilford.edu/reslife, the Guilford College Student Handbook at www.guilford.edu/campus, or the Residence Hall Contract at www.guilford.edu/housing.

Meal Plans: If the meal plan you selected does not suit your needs, please notify Kris Gray before the end of the first week of classes. Meal plan changes are not accepted after the first week of classes. Apartment and Theme House residents may add a meal plan if not currently assigned a plan or you may upgrade at any time. For information about the College’s new food service provider, Meriwether-Godsey, you may visit their website at www.merig.com or from our website at www.guilford.edu/dining.

Are your personal belongings protected under your parent’s homeowners insurance? It’s a good idea to check this out with your parents or insurance company. If not, you should consider insuring your belongings to be on the safe side. The College is not responsible for replacement of any damage or loss of student property. National Student Services, Inc. is a company that specializes in this type of insurance. For more information, you may contact them at www.nssi.com or by phone at 1-800-256-6774.

Residence Hall Linens: The Residence Life Office recommends that you purchase XL twin sheets. Residence Life has partnered with Residence Hall Linens to provide a wide variety of extra long twin sheets, comforters, bath, & storage items. A portion of the proceeds from this program go to support Residence Life programs and activities throughout the year. The best part about the Residence Hall Linens program is that they will handle shipping your order directly to Guilford, so you don’t have one more thing to pack! For more information and deadlines for ordering, please visit www.rhl.org/glc.

Arrival Date Information

Please reference the table below to find your check-in dates/times. At check-in, you will sign for your residence hall key to begin the moving process. You may not check-in to your room until your designated date and time. There are no exceptions. Students with holds placed on their student accounts will not be allowed to receive a room key until all holds are cleared with the appropriate departments, nor will they be given access to their rooms. Please take care of your student account or other holds prior to your arrival. (You can check for Holds in Banner Web.)

Unless prior approval is given by the Associate Dean of Residence Life or his/her designee, students are expected to check into their assigned rooms by the beginning of the FIRST DAY OF CLASSES. Failure to do so may be considered in violation of the housing contract and students may lose their spot in housing. If a student does not check into their room by the third day of classes, their space will be forfeited and will be charged a pro-rated amount for the room based on the amount of days not checked into their room.

Arrival dates and times for students:

ARRIVALS	Location	Date	Time
All Football players (new and returning) report to the gym	Ragan-Brown Lobby	Sat, Aug 9	8:30-9:30am

International and new Bonner students and Resident Advisors	Campus Life Office, 2nd floor Founders Hall, 202	Sun, Aug 10	12-3pm

All Returning Fall Athletes (Football, Volleyball, Men's and Women's Soccer, Men's and Women's Cross Country) Housing Check-In/Registration, 2nd floor Founders	2nd floor Founders Hall, Commons area	Wed, Aug 13	9am-11 am

Traditional First Year, International and Transfer Students Arrival and Housing Check-In/Registration	2nd floor Founders Hall, Commons area	Wed, Aug 13	8am-2pm

Residence Halls Open for Continuing and Readmitted Students	All residential areas	Sat, Aug 16	9:00am

Traditional Continuing and Readmitted Student Arrival and Housing Check-In/Registration	2nd floor Founders Hall, Commons area	Sat, Aug 16	9am-12pm and 1-4pm

Traditional Continuing and Readmitted Student Arrival and Housing Check-In/Registration	2nd floor Founders Hall, Commons area	Sun, Aug 17	11am-2pm

Classes Begin		Mon, Aug 18

move in B

Football Players should consult with the Athletic Department or football coaches for more detailed arrival information and instructions.

New international students should consult with the International Student Advisor (336-316-2128) for more detailed arrival information and orientation instructions.

New Bonner students should consult with the Bonner Coordinator (336-316-2452) for more detailed arrival information and orientation instructions.

Returning fall athletes (NOT football) will arrive on Wednesday, August 13th and can pick-up their room key from 9-11am, 2nd floor Founders Hall. If you arrive late, but before 5:00 pm, you can pick your key up in the Campus Life Office. If you arrive after 5:00pm, you will need to go to the Security Bubble in Bauman, 1st floor, and Public Safety will let you into your room. You will be required to sign an agreement and will be charged $50 per night for each night you haven’t completed the check-in process with Residence Life. Keys will not be left at the Security Bubble for returning, or readmitted students after business hours. Students with HOLDS will not be given access to their rooms!

First year students and Transfers should check-in between the hours of 8am-2pm on August 13th. Those who arrive late should check-in at the Campus Life Office on the 2nd floor of Founders Hall until 5pm. Should you arrive after 2pm, please contact Jennifer Agor in Campus Life at (336)316-2465, or after 5pm at (336)451-0740 to make arrangements. If you do not check-in, you will not have your student ID to access the dining hall. The student mailroom will be open during the hours of 10-4pm on Wednesday, August 13th.

Returning students who arrive after the designated check-in time will need to wait until the next business day or check-in time (whichever comes first) to receive a key. If you need access to your room after 5:00pm, you will need to go to the Security Bubble in Bauman, 1st floor, and Public Safety will let you into your room. You will be required to sign an agreement and will be charged $50 per night for each night you haven’t completed the check-in process with Residence Life. Keys will not be left at the Security Bubble for returning, or readmitted students, after business hours. Students with holds will not be given access to their rooms! Student Financial Services and the Registrar will be open during regular business hours (8:30am-5:00pm) on the weekdays and on the weekend the same times as housing check-in. The student mailroom will also be open during arrival weekend from 10am-2pm on Saturday, August 16th and from 12-2pm on Sunday, August 17th.

Any questions or concerns should be directed to Mrs. Kristine Gray, Housing Coordinator, at kgray2@guilford.edu.