Admission & Fees for Traditional-Age Students

Guilford accepts applicants whose qualities of intellectual capability, personality and social awareness potentially enable them to benefit from both the academic program and campus life. Further, the college seeks students whose backgrounds and talents will enrich the experience of the college community and whose concerns promise constructive leadership and service in the society in which they live.

The college builds a community of individuals whose diverse geographic and ethnic origins and varying races, religions, ideologies, sexual orientations and socioeconomic backgrounds will enrich and enhance the educational experience at Guilford.

NOTE: For admission and fee information specific to CCE students, please see chapter VIII.

Admission Procedures

Criteria for Selection

The Admission Committee reviews each application individually, with consideration given to all aspects of an applicant's record, keeping in mind the admission objectives set out above.

Academic Record

The Admission Committee examines an applicant's past scholastic achievement, as demonstrated by course selection, grades, class rank and other presented materials.

There is no specific number or pattern of units required for entrance to Guilford. The college is primarily interested in the quality of a student's overall academic performance. However, to be better prepared for academic success in Guilford's liberal arts curriculum, a student should include among the 16 high school units at least 12 academic units (four units in English, three in mathematics, three or four in natural sciences and two to six in a foreign language). In the evaluation of applications, the admission office will recalculate the high school grade-point average using core high school courses (English, mathematics, natural and social sciences and foreign languages). This grade-point average will be utilized for evaluation.

In addition to their course work in high school, prospective students are urged to read widely outside of class to broaden their general background and acquaintance with contemporary issues. Students also are encouraged to increase their competence in writing and to develop the ability to express ideas accurately.

Entrance Tests

To assist the Admission Committee in evaluating a prospective student’s academic potential, each applicant is expected to take the Scholastic Aptitude Test (SAT I) administered by the College Entrance Examination Board or the test of the American College Testing Program (ACT) and have scores sent directly to the college.

Portfolio

An applicant may choose to submit a portfolio instead of standardized test scores. A portfolio should reflect the student's academic, creative and personal interests and accomplishments. It must include, but is not limited to, three to five writing samples (at least one should be a graded expository written work) and, if available, a junior/senior reading list. If desired, students are welcome to submit additional artwork, poetry or DVD presentations of work.

Students must also schedule an interview (on-campus, alum or via phone) as well as submit a short response regarding the decision to submit a portfolio in lieu of standardized test scores. The content of a portfolio is limited only by the applicant's imagination; it must be sufficient, however, to provide evaluative information to substitute for standardized test scores. In this case, choosing to withhold SAT I or ACT scores will not prejudice the student's chances of admission.

Personal Characteristics
Personal characteristics are evaluated through recommendation forms and an interview, preferably on campus. Guilford encourages students to visit, have an interview with an admission officer, talk with different members of the college community, and become familiar with the campus. Personal contact also lets the admission staff become better acquainted with an applicant. Arrangements for a personal interview and a campus visit may be made by writing or calling the Office of Admission. Call (336) 316-2100 or (800) 992-7759 to arrange a campus visit.

Other Materials

All applicants are encouraged to submit for the committee’s review a copy of a challenging expository writing assignment from any junior or senior level academic class that has been graded by a teacher, with an explanation of the context of the particular assignment. Additionally, applicants should submit information concerning unusual circumstances, achievements or abilities which would be relevant to the process.

International Student Applications
To be considered for admission, an international student must comply with certain special procedures. An applicant should complete the application form and return it with the following:

a bank draft in payment of the application fee of $25 (U.S. dollars);
one copy of an official transcript from each high school or college attended;
one copy of an official TOEFL (Test of English as a Foreign Language) score (to be considered, a student must score 550 or above);
a completed financial statement indicating adequate financial support to meet the expenses of the entire academic program at the college. Applications will not be processed unless such declaration can be made.

A provisional admission can be granted to a prospective international student who meets the following conditions:

ranks in the upper 40 percent of his or her graduating class;
has maintained a grade average equivalent of C or better;
agrees to continue studying in an intensive English language program until s/he scores 550 or above on the TOEFL examination. Upon achieving a minimum TOEFL score of 550, the applicant is required to complete a statement demonstrating proficiency in written English.

All foreign transcripts must be evaluated by World Education Services, Inc. (www.wes.org) before any transfer credits will be awarded.

Transfer Applications
Qualified students from other accredited and approved colleges and universities are welcome to apply to Guilford. In order to be considered for admission to Guilford, a prospective transfer student needs at least a C average in all academic work taken at the college level. Consideration is given to the academic reputation of the college from which the student wishes to transfer and the type of courses taken at that institution. Transfer applications are evaluated according to the same criteria used for first-year applications.

The materials necessary to complete an application for transfer are:

the transfer application for admission and the $25 application fee;
if the student is transferring in with at least 30 hours of college credit: a transcript from every college attended;
if the student is not transferring in with at least 30 hours of college credit: a transcript from every high school attended and results of one of the college entrance examinations (SAT or ACT scores earned while in high school are acceptable);
a recommendation from the dean of students of each college the student has attended (this form is separate from the application for admission).

English and Foreign Language Evaluation
All first-year students are evaluated for proficiency in English and in the foreign language they wish to continue studying. On the basis of these evaluations, students are placed in the most advanced courses for which they are qualified. Students also will be evaluated for proficiency in mathematics.

Immunizations
North Carolina law requires that all students submit proof of immunization against diphtheria and tetanus (DT), polio, measles (rubeola), mumps and rubella within 30 days of enrollment. Students failing to do so must be suspended.

Advanced Placement, International Baccalaureate, and ACE Credit
Advanced standing may be earned through the Advanced Placement Program of the College Board or the College Level Examination Program (CLEP) for a total of 32 credits for those examinations that correspond to courses in the Guilford curriculum.

The required courses, First Year Experience 101, 102 and IDS 400 cannot be waived by examination. The appropriate department chairperson must approve placement and credit decisions in the student’s major.

Placement requires Advanced Placement scores of three or better, or CLEP scores of 50 or better; credit requires Advanced Placement scores of four or better, or general CLEP scores of 55 or better. Subject CLEP scores must be at least 50 for placement and at least 55 for credit. General examination scores may apply only to courses taken to satisfy the general college or distribution requirement. Students may obtain credit for other courses only by taking subject area examinations.

Guilford also recognizes the International Baccalaureate (IB) for admission purposes. IB credit will be awarded to students who have achieved scores of 4 through 7 on the Higher Level tests.

The college will also award up to 16 credits for educational experiences during military service according to the recommendations of the American Council on Education.

All foreign transcripts must be evaluated by World Education Services, Inc. (www.wes.org) before any transfer credits will be awarded.

For further information, the student should contact the registrar’s office or the admission office. Continuing Education students should consult an academic advisor in the Center for Continuing Education.

Early Entrance
Guilford’s Early Entrance program welcomes applications through the normal admission process from qualified students who wish to pursue their educational objectives at an accelerated rate. Students of proven academic ability and exceptional motivation and maturity may be considered for admission before completion of the full four-year high school program. Any high school student with superior academic potential is eligible to apply. Usually these applicants wish to enroll after completion of the 11th grade, but capable students who wish to enter college even earlier may, in some cases, be considered. Minimum age for application is 14.

For details, contact the Office of Admission.

Application Procedure
Applications are processed as soon as an application form and all supporting materials are received in the Office of Admission. The materials needed are:

the completed application form with a $25 application fee;
a transcript of all secondary school work.;
results of one of the college entrance examinations (SAT I or ACT) or a portfolio;
the School Report Form and at least one Teacher Evaluation (these forms are included with the application for admission);
other recommendations at the discretion of the applicant.

Accepted students confirm their intention to enroll by paying a non-refundable $400 Enrollment Fee required of all students.

For more information
Inquiries concerning admission to Guilford should be addressed to:

Guilford College

Office of Admission

5800 West Friendly Avenue

Greensboro, NC 27410

(336) 316-2100 or (800) 992-7759

admission@guilford.edu

Early Action Plan

To allow prospective Guilford students who clearly are interested in the college but have not yet determined that it is their first choice, Guilford offers an Early Action Plan. Students who also plan to apply for a merit award through the Guilford College Honors Scholarship program should choose this option.

Through this arrangement, students who have strong academic and personal qualities may have a decision from the Admission Committee by Feb. 15 of their senior year rather than April 1. Additionally, Guilford agrees to waive the $25 application fee for all Early Action applicants.

To apply to Guilford under the Early Action Plan, students should take the SAT I or ACT examination no later than December of their senior year in high school and submit their applications, with all supporting material, by Jan. 15 of that year.

Students choosing the Early Action Plan may apply to other colleges and are under no obligation, if accepted, to notify Guilford of their college choice until May 1.

Traditional-age Students 2008-09 Semester Fees

Housing Options	Residential Students BASIC DOUBLE Room			Residential Students LARGE SINGLE Room			Residential Students SMALL SINGLE Room
Meal Plan Options	Plan 1 or 2	Plan 3	Plan 4	Plan 1 or 2	Plan 3	Plan 4	Plan 1 or 2	Plan 3		Plan 4
Tuition	$13,050	$13,050	$13,050	$13,050	$13,050	$13,050	$13,050	$13,050		$13,050
On-Time-Payment Discount **	($200)	($200)	($200)	($200)	($200)	($200)	($200)	($200)		($200)
Activity Fee	$165	$165	$165	$165	$165	$165	$165	$165		$165
Room & Board	$3,570	$2,700	$3,220	$5,220	$4,350	4,870	$4,670	$3,800		$4,320
Medical Insurance ***	$183	$183	$183	$183	$183	$183	$183	$183		$183
Parking Fee	$70	$70	$70	$70	$70	$70	$70	$70		$70
Totals	$16,838	$15,968	$16,488	$18,488	$17,618	$18,138	$17,938	$17,068		$17,588
Housing Options	Residential Students APARTMENTS NORTH			Residential Students APARTMENTS SOUTH			Off-Campus Students				Study Aboard
Meal Plan Options	Plan 3	Plan 4	W/O Meal Plan	Plan 3	Plan 4	W/O Meal Plan	Tuition and Fees		$13,050		$16,650
Tuition	$13,050	$13,050	$13,050	$13,050	$13,050	$13,050	On-Time-Payment Discount**		($200)		($200)
On-Time-Payment Discount **	($200)	($200)	($200)	($200)	($200)	($200)	Medical Insurance***		$183		$183
Activity Fee	$165	$165	$165	$165	$165	$165	Activity Fee		$165		N/A
Room & Board	$4,350	$4,870	$3,480	$4,460	$4,980	$3,590	Parking Fee		$45		N/A
Medical Insurance ***	$183	$183	$183	$183	$183	$183	Totals		$13,243		$16,633
Parking Fee	$70	$70	$70	$70	$70	$70
Totals	$17,618	$18,138	$16,748	$17,728	$18,248	$16,858

A Deposit in Escrow is a deposit held by Guilford to offset outstanding student charges while the student is enrolled. It is required of all new students prior to enrollment. When the student graduates or withdraws from Guilford, the Deposit in Escrow is refunded less any outstanding charges.

Notes to Fees:

* Meal Plan Three is available only to students who are either living in Guilford apartments or alternative housing.

** Discount given for balances settled by July 15 for the fall semester and Dec. 15 for the spring semester.

*** The $183 fee pays for coverage for one academic year. For Guilford students who only need medical coverage for Spring 2009, the charge is estimated at $107, subject to change. International students pay $475 for a year’s coverage and for those who only need coverage for Spring 2009 the charge is estimated at $278, subject to change and which includes a $50,000 major medical policy which is different from domestic coverage. All students involved in intercollegiate athletics are required to carry special athletic insurance and pay an additional premium of $200 (subject to change). The basic insurance fee can be waived by completing and returning the insurance waiver card at the bottom of the Payment Worksheet.

Standard Fees

Tuition per Credit (less than 12 credits)	$795
Tuition Overload Fee per Credit (more than 18 credits)	$270
Registration Fee (less than 12 credits)	$15
Motor Vehicle Registration
Residence Student (for one academic year)	$70
Residence Student (for one semester ONLY)	$35
Day Student (for one academic year)	$45
Day Student (for one semester ONLY)	$25
Bicycle Registration	$5
Fee for Late Drop/Adds and Registration	$50
Audit Fee per Credit (If full-time traditional student–audit fee is charged for over 18 credits)	$60
Special and/or Non-Recurring Fees
Application Fee	$25
Orientation Fee 1st Time Students ONLY(Non-refundable)	$75
Deposit in ESCROW-1st Time Students ONLY (Non-Refundable if enrolled for less than a full semester)	$400
Duplicate Diploma Fee	$50
Returned Check Charge	$25
Duplicate ID Charge	$25
Key Replacement and Recoding Charge	$75
Special Course Fees
(subject to change)
Modern Dance I	$70
Modern Dance II	$75
Horseback Riding	$420
Education 440 (student teaching)	$75
Education 440 (student teaching for two teachers)	$105
Music Fees-Guilford; one ½ hour lesson per week	$350
Music Fees-Guilford; one 1 hour lesson per week	$700
Private Music Fees-Music Academy of North Carolina; one ½ hour lesson per week	$450
Private Music Fees-Music Academy of North Carolina; one 1 hour lesson per week	$800
Inter Networking Computer Fee	$50
Computer Security Course Fee	$50
Guitar Class	$160
Voice Class	$160
African Drumming Class Fee	$160

Option Plans

Payment in full is due by July 15 for the fall semester and Dec. 15 for the spring semester.

Payment can be made by cash, check, cashier’s check or money order.

Payment by Credit Card. The college will accept payment in full, subject to confirmation, by VISA, MasterCard, Discover or American Express.

Payment by Academic Management Services (AMS) TuitionPay – Monthly Payment Plan.

It may be convenient to pay education costs on a monthly basis. Guilford has partnered with AMS to provide an expanded payment plan program that offers services such as:

A flexible 10-month installment, interest-free monthly payment beginning June 5 for the academic year.

A monthly payment plan with an $80 annual enrollment fee includes tuition protection coverage (TPC), extended customer service hours, Internet access to your account, monthly statements mailed each month and Western Union phone-pay option.

If you want to use the AMS program, contact them toll-free at (866) TUITION (884-8466) or (800) 635-0120 or visit the AMS Web site at http://www.tuitionpay.com to learn more about the AMS plan.

Financial Aid. Accounts may be settled with financial aid funds. Please contact the Office of Financial Aid at 336-316-2354 for more information or visit the financial aid Web site at www.guilford.edu/finaid.

ONCE REGISTERED YOU ARE OFFICIALLY ENROLLED AT GUILFORD AND FINANCIALLY RESPONSIBLE FOR CHARGES. IF YOU DECIDE NOT TO ATTEND CLASSES, YOU MUST NOTIFY ONE OF THE OFFICES LISTED BELOW TO WITHDRAW OFFICIALLY.

Traditional Program First-Year students should contact the First Year Center. All other Traditional Program students should contact the Office for Campus Life, to process a withdrawal from school effective at the end of this semester.

Office of Student Accounts Office Hours: Hours are Monday to Thursday from 8:30 a.m.-5:30 p.m., Friday from 8:30 a.m.-5 p.m., exclusive of college holidays. E-mail address for the staff in the Office of Student Accounts: studentacct@guilford.edu.

Billing Information

Semester invoices are mailed approximately one month prior to the due date of payment. Invoices are sent to students at their permanent residence. If you wish to have a student invoice sent to another party, it is your responsibility to forward the invoice to another address. In special cases, you may submit a request on a Special Billing Request form.

Please make checks payable to Guilford College and send in the envelope included with your bill. Please return the enclosed payment worksheet with your payment indicating any changes in the amount of the invoice. Please include copies of any documents relating to outside awards, scholarships, loans, etc., which you have as payment on the balance due. Please mail payment in sufficient time to be received by the date due.

Subsequent bills will be sent during the first weeks of September, October and November for fall and during the first weeks of February, March and April for spring. Mid-semester bills will only be sent to those students with a balance due. You can query the status of your account through BannerWeb. Login to BannerWebàStudent and Financial AidàStudent Recordsàand select either Account Summary or Account Summary by Term. In the event that you need a copy of the statement of your account, you can request one from the Office of Student Accounts. An updated statement will be mailed to you.

Special Notes: Traditional-age Students

Bills for the fall semester will be sent by the first week in June and should be settled by July 15. Bills for the spring semester will be sent by the third week in November and should be settled by Dec. 15. Students who have settled their accounts by July 15 for the fall and by Dec. 15 for the spring will receive a $200 on-time-payment discount.
Students who have NOT settled their accounts in full by July 15 for the fall and by Dec. 15 for the spring will lose the $200 on-time payment discount.
All outstanding balances after the first day of classes will be charged a $250 late fee.
One week after the due date: If the outstanding balance on the student’s account is over $500, the student will receive a letter stating the status of the student’s account.
If the balance is not settled by July 31 for the fall semester and by Dec. 23 for the spring semester, an accounts receivable hold will be placed on the student’s account. The student will receive a letter warning of potential administrative withdrawal unless the balance is settled immediately. Withdrawal occurs approximately one week after the letter date – course registration and room and board assignments will be canceled.
Students who have been administratively withdrawn for non-payment will be charged a $450 processing fee for readmission. This fee will be charged to the student’s accounts and must be paid in addition to the balance due before the student can reapply and be considered for readmission.
All administratively withdrawn students who have settled their outstanding balances must reapply for readmission. The application can be found at www.guilford.edu/forms. Please submit the completed form to Tania Rachkoskie, associate director of admission, via e-mail or fax. Feel free to contact Tania at 336-316-2220. When the student has been accepted doe readmission, the e-mail account and ID card will be reactivated. The student must contact Steve Shapiro, associate academic dean, to add classes. Remember that the last day to add classes for fall 2008 without charges is Aug. 29, 2008 and for spring 2009, Jan. 26, 2009. The student must contact Kris Gray, housing coordinator, to request room and board assignment.
If the balance is settled in full after withdrawal and the student is readmitted, the student will need to repeat the whole registration process, including course selection and room and board assignments.

Accounts Receivable Holds/Past Due Accounts

Accounts Receivable Holds are placed on a student’s account when the amount billed becomes past due. A student’s account becomes past due after the first day of classes at the beginning of each semester. All charges incurred subsequent to the first day of classes are expected to be paid in full immediately. If those charges are not paid immediately, they then become past due at the time of the next billing period where the account will be listed as past due. An accounts receivable hold will remain on the student’s account until the balance is settled in full. An accounts receivable hold will prohibit students from completing check-in at the beginning of the semester, making changes to current schedule, registering for future semesters and receiving grades and transcripts.

Explanation of Fees

Student Activity Fee. The student activity fee is charged to all residential students and full-time day students and administered by the student government to cover the budget of certain student organizations in which all students may participate or from which they receive benefits.

Deposit in Escrow. A $400 deposit is charged to all full-time traditional program students and is held in escrow while the student is enrolled. It is required of all new students prior to enrollment. When the student graduates or withdraws from Guilford, the Deposit in Escrow is refunded in full less any outstanding charges.

Orientation Fee. The orientation fee is a one-time mandatory charge for all entering first year and transfer students at Guilford, to provide funding for CHAOS programming, alcohol education, meals and small group sessions. This fee will be charged to all first-year and transfer students regardless of attendance at CHAOS.

Tuition Overload Fee. Students are charged tuition based on full-time enrollment (12-18 credit hours). If the student’s course load exceeds 18 credit hours, there is a charge of $249 for each credit hour over 18 (this does not include special course fees). Exceptions to this policy are extra credit hours for private music lessons and students that have been on the dean’s list for the previous three semesters.

Injury and Sickness Insurance. Guilford makes available a Student Injury and Sickness Insurance Plan. The basic policy features a $25 deductible and a $2,000 maximum per injury or sickness. Students may purchase optional major medical coverage which raises the plan maximum to $10,000. Details of the policy are subject to change each year. Information on details of coverage is provided during the summer preceding each academic year. The premium for insurance appears as a charge for the first semester. Students or parents must notify the Office of Student Accounts in writing by September 30 if the insurance coverage is not desired. For further information please contact ABCO100 at 800-222-5780, or e mail info@abco100.com or www.abco100.com/guilford.

* International Student Insurance. International students attending Guilford full time are required to carry the basic sickness and accident/major medical coverage for the academic year by a United States based insurance carrier. If not accepting the college’s insurance, proof of coverage with a United States- based insurance carrier must be provided prior to check-in day.

* Athletic Insurance is required of all students participating in intercollegiate athletics. The Athletic Department will send information about this coverage.

Motor Vehicle Registration Fee. For information on motor vehicle registration and regulations, refer to the Student Handbook. Parking registration is required for every vehicle on campus. Parking registration will be automatically charged to all students’ accounts at the beginning of the school year. If parking is not desired, students must notify the Office of Student Accounts to waive the registration fee. A parking waiver form will accompany the first bill for the semester.

ID Replacement Charge. If a Guilford-issued ID becomes lost or damaged beyond use, there is a $25 replacement fee. Replacement cards are issued at the Office of Public Safety during the academic year.

Returned Check Charge. Returned checks will be re-deposited one time unless the business office is notified otherwise. A $25 handling charge will be added to the student’s account each time a check is returned because of insufficient funds or other reasons. This is applicable to all checks written to Guilford College.

Fee for Late Drop/Adds and Registration. For information on fee for late drop/adds and registration, please refer to the college catalog, Student Handbook or Advising Handbook.

Room and Board. Guilford is primarily a residential campus; therefore, unmarried students are required to live on campus and eat in the college dining hall. Local students may commute from their homes but must specify when they apply that they intend to live at home with their parents and commute. Any exceptions to this policy must be approved through a petition submitted to the Office for Campus Life. If you have not been granted permission to live off campus and have not completed a housing contract, you will be assigned a room and must pay all related charges. If do not plan to live on campus, you must complete an Off-Campus Petition and Notification Form located in the Office for Campus Life. Direct any concerns to Kris Gray at kgray2@guilford.edu.

Financial Aid Information

Incomplete Financial Aid. If you have been awarded financial aid from Guilford that is not showing up on your student account invoice, please use the worksheet enclosed with the invoice and write in the name of the fund and the amount. Deduct any aid not already deducted from your balance due when making your payment. DO NOT DEDUCT WORK-STUDY AWARDS FROM THE BALANCE DUE AS THE FUNDS ARE PAID DIRECTLY TO THE STUDENT AS THEY ARE EARNED THROUGH A CAMPUS JOB. Your aid could change after your invoice is sent. In this case, you will be sent a revised award letter from the Office of Financial Aid. You may adjust your payment due based on the revised aid since time may not permit the Office of Student Accounts to send a corrected invoice.

Estimated Federal Pell Grants and Stafford Loans not received are shown as “Total Expected Financial Aid” on the tuition invoice. The actual amount of the student loan is approximately three percent less than the applied amount. Any credit balances remaining on your account will be refunded within two weeks of the loan disbursement from the lender. Only refundable credit balances will be refunded to students. Estimated Federal Pell Grants will not be credited to your account until all required documentations are received in the Guilford Office of Financial Aid. Failure to submit the above documents within 15 days of the start of classes may result in the cancellation of the Federal Pell Grant, and you will be billed the amount of the grant award at that time.

College Work-Study. If you have been allocated work-study funds, you should be reminded that this is an authorization to work – it is not a guarantee of employment. It is your responsibility to secure employment through the college’s Student Employment Services. These funds are never credited to a student’s account in the Office of Student Accounts, but are paid directly to the student each month based on the number of hours worked. If desired, a student can have their paycheck directly deposited to a bank of their choice. One cannot count on work-study funds for the purchase of books and supplies at the start of school.

North Carolina Legislative Tuition Grant (NCLTG) is awarded to all degree-seeking students who are enrolled full time (12 credits), with no previous four-year degree and who have been legal residents of North Carolina for one year or more. If you believe you are eligible for this grant and have not received the credit on your invoice, you must complete the required residency questionnaire and return it to the Office of Financial Aid.

Your invoice may show NCLTG as “Total Expected Financial Aid.” This means that your form has not been received. Students who fail to submit the form by the first day of classes will have the expected award removed from their record and will be billed for the amount that would have been paid by the NCLTG.

Bonner Scholar Stipends.Two checks that will be issued to the student for the Bonner work. These checks will be issued to the student, when authorized by the Bonner Office, if the balance due has been cleared. If the student has a balance due, the Bonner checks may be used as payment toward that balance. Students will need to sign a release form, authorizing the Office of Student Financial Services to use Bonner stipends to settle account balance due.

Outside Scholarships and Loans. A student who has been awarded any outside scholarships and loans must produce a letter of confirmation indicating the source of the money and the estimated date of payment. Make any corrections to the payment worksheet enclosed with the invoice. Please contact the Office of Financial Aid at 336-316-2354 with information about any additional scholarship or loan funds. Upon receipt of the letter the student’s account will be credited. If the payment for the scholarship is not received by the end of the semester, the student’s account will be debited and payment is required from the student.

Please Note. If your financial aid has been based on your status as a full-time enrolled residential student and you are granted permission to move off campus or your enrollment changes to less than 12 credits, your aid will very likely be revised. If such changes occur, you should check with a financial aid counselor to determine if your aid will be affected.

Additional information regarding financial aid options at Guilford is available on the Office of Financial Aid Web page at www.guilford.edu/finaid.

Refunds and Adjustments

Reimbursements of credit balances from loan disbursements or overpayments will be made approximately two weeks from the day credit is created. To the extent that funds paid to Guilford on behalf of the student exceed the total amount of tuition, fees and other expenses due from the student, Guilford will refund such excess payments (excluding any non-refundable financial aid) directly to the student, regardless of whether any funds were paid by the student, the student’s parents or any other third party. Guilford assumes no responsibility for remitting such excess payments to any person other than the student. Reimbursements will not be processed in time to buy books before classes start. Write separate checks for books. Reimbursement checks for only those students with refundable credit balances as of August 31 for fall and January 31 for spring will be available the day after the last day to drop a regular/intensive class without a grade.

Tuition Adjustments. Subject to the advisor’s approval, a student may change registration and add courses during the first week of classes. Students who reduce their course load to below 12 credits through the last day to add courses without a penalty will have their charges changed and be billed on a per-credit-hour basis.

A student who is billed for an extra-credit overload (in excess of 18 credits) may drop courses to reduce total credits to 18 or less through the last day to add courses without a penalty and receive 100 percent adjustment of the extra-credit charges. No adjustment of charges will be made after this date.

Adjustments are figured on the date the withdrawal or drop form is received in the registrar’s office. Any course change must be completed in the registrar’s office.

Withdrawal from the College. Students receive a pro-rata refund of tuition, room and board and fees up to the 60 percent point of the term based on the number of days attended as a percentage of the total number of days in the term. All refund checks are made payable to the student. Financial aid that requires half-time or full-time enrollment for the term will be canceled in accordance with state and/or federal requirements.

A refund schedule for complete withdrawal only can be obtained from the Office of Student Financial Services located in the basement of New Garden Hall. Withdrawal petition forms are obtained from and returned to the Office for Campus Life. A request to the registrar for a transcript of credits shall be considered neither a notice of withdrawal from the college nor a cancellation of room and/or board reservation.

Registration and Graduation Requirements

Refer to the Academic Calendar regarding registration for fall and spring semesters. Registration will not be allowed if you have any holds.

Graduation: Student Financial Services Office Requirements. A balance due on your account will prevent you from participating in commencement if not paid in full prior to commencement exercises. Personal checks to cover past due balances must be received 10 days prior to graduation to allow time to clear the bank.

Students who still have outstanding debts will not be issued diplomas or have transcripts forwarded.

The Deposit of Escrow will be refunded approximately six weeks after graduation less any outstanding charges. This allows for residence halls to be inspected and all room damage charges and charges for keys not returned to be received in the Office Student Financial Services.

Please notify the student financial services office of any address changes for where the escrow deposit should be mailed.

The Federal Tax Reform Act of 1997

The Tax Reform Act of 1997 created two tax credits, the Hope Scholarship Tax Credit and the Lifetime Learning Tax Credit. Due to this legislation, the college is required by the Internal Revenue Service (IRS) to issue the form 1098-T to students with transactions during the calendar year. The form 1098-T will report any eligible tuition and fees billed and qualified scholarships and/or grants credited during the calendar year.

Form 1098-T will be mailed by Jan. 31.

If you have any questions or concerns about the amounts reported please call the Student Financial Services Office at 336-316-2176 or 336-316-2354 or e-mail us at financialaid@guilford.edu. Remember, the college cannot offer any tax advice or assistance. Please direct any tax questions to the IRS at 1-800-829-1040 or refer to their Web page at www.irs.gov.