Admission and Fees for Traditional-Age Students
Guilford accepts applicants whose qualities of intellectual capability, personality and social awareness potentially enable them to benefit from both the academic program and campus life. Further, the college seeks students whose backgrounds and talents will enrich the experience of the college community and whose concerns promise constructive leadership and service in the society in which they live.
The College seeks to build a community of individuals whose diverse geographic and ethnic origins and varying races, religions, ideologies, sexual orientations and socioeconomic backgrounds will enrich and enhance the educational experience at Guilford.
NOTE: For admission and fee information specific to CCE students, please see chapter VIII.
Criteria for Selection
The Admission Committee reviews each application individually, with consideration given to all aspects of an applicant’s record, keeping in mind the admission objectives set out above.
Once admitted and after the first day of classes, a student is not eligible to change their admission type until the following semester.
The Admission Committee examines an applicant’s past scholastic achievement, as demonstrated by course selection, grades, class rank and other presented materials. There is no specific number or pattern of units required for entrance to Guilford. The college is primarily interested in the quality of a student’s overall academic performance. However, to be better prepared for academic success in Guilford’s liberal arts curriculum, a student should include among the 16 high school units at least 12 academic units (four units in English, three in mathematics, three or four in natural sciences and two to six in a foreign language). In the evaluation of applications, the Office of Admission will use the unweighted high school grade-point average using core high school courses (English, mathematics, natural and social sciences and foreign languages). This grade-point average will be utilized for evaluation.
In addition to their course work in high school, prospective students are urged to read widely outside of class to broaden their general background and acquaintance with contemporary issues. Students also are encouraged to increase their competence in writing and to develop the ability to express ideas accurately.
Entrance Tests/Standardized Test Optional Plan
To assist the Admission Committee in evaluating a prospective student’s academic potential,
each applicant is expected to either take the Scholastic Aptitude Test (SAT I) administered by the College Entrance Examination Board, or the test of the American College Testing Program (ACT) and have scores sent directly to the college or submit a portfolio of written work in lieu of standardized test scores.
Guilford is an SAT/ACT-optional institution. For students who feel that their standardized test scores, such as the SAT or ACT do not provide an accurate indication of their ability to be successful in college, we provide the option to submit an academic portfolio of written work in lieu of standardized test scores. The academic portfolio must include 3 – 5 writing samples (at least one should be a graded expository written work) and, if available, junior/senior year reading lists. Applicants who choose Guilford’s Test Optional Policy must also submit the Test Optional Form and have an admission interview, either on campus or by telephone. Students are responsible for scheduling an interview. For more information about Guilford’s Test Optional Policy, please contact your admission counselor.
Personal characteristics are evaluated through recommendation forms and an interview, preferably on campus. Guilford encourages students to visit, have an interview with an admission officer, talk with different members of the college community, and become familiar with the campus. Personal contact also lets the admission staff become better acquainted with an applicant. Arrangements for a personal interview and a campus visit may be made by calling the Office of Admission. Call (336) 316-2100 or (800) 992-7759 to arrange a campus visit.
Applicants should submit information concerning unusual circumstances, achievements or abilities which would be relevant to the process.
International Student Applications
To be admitted to Guilford, international students must fulfill the following requirements:
- Submit a completed application along with all supporting documentation, including records of prior academic work and recommendations. If records are not in English, an official translation must be included.
- Achieve a minimum TOEFL score of 213, 550 paper test, or 80 Internet-based test.
- In lieu of TOEFL, students can submit a minimum IELTS score of 6.5.
- SAT or ACT scores (optional, but can be beneficial for obtaining scholarships)
- Provide a complete and true Certificate of Finances.
- Transfer students must also complete the Visa Clearance Form
- $25 application fee. If the application is submitted online, we will waive the application fee.
NOTE: Students who are Americans living abroad do not need a Certificate of Finances.
They do need a TOEFL if English is not their first language. Both Americans living abroad
and international students use the same application form.
Fall Admission – Feb 15; Spring Admission – Dec 1; Transfer – April 1
The goal of the Guilford admission process is to select those international applicants who will benefit most from a Guilford education and contribute significantly to the Guilford community. The Admission Committee thoroughly reviews each applicant to determine academic preparation as well as to evaluate other qualities such as leadership, creativity, and school and community involvement. For first-year applicants, we consider your coursework and grades, with the expectation that you will have at least four college-preparatory courses each year and the hope that you have challenged yourself with advanced courses where available. To the extent that we can, we also consider the level of competition in your secondary school. Along with your test scores, academic record, and extracurricular activities, Guilford also looks at a personal essay as well as school recommendations from a counselor and a teacher. Guilford welcomes applications from international students as either first-year students or transfer students from other universities. Transfer students may transfer up to 64 credit hours from another university. All foreign transcripts must be evaluated by World Education Services, Inc. (www.wes.org) before any transfer credits will be awarded.
Qualified students from other accredited and approved colleges and universities are welcome to apply to Guilford. In order to be considered for admission, a prospective transfer student needs at least a C average in all academic work taken at the college level. Consideration is given to the academic reputation of the college from which the student wishes to transfer and the type of courses taken at that institution. Transfer applications are evaluated according to the same criteria used for first‑year applications.
The materials necessary to complete an application for transfer are:
- the transfer application for admission and the $25 application fee (fees are waived for online applications);
- if the student is transferring in with at least 30 hours of college credit: a transcript from every college attended;
- if the student is not transferring in with at least 30 hours of college credit: a transcript from every high school attended and results of one of the college entrance examinations (SAT or ACT scores earned while in high school are acceptable), in addition to a transcript from every college attended;
- a recommendation from the dean of students of each college the student has attended (this form is separate from the application for admission).
English and Foreign Language Evaluation
All first‑year students are evaluated for proficiency in English and in the foreign language they wish to continue studying. On the basis of these evaluations, students are placed in the most advanced courses for which they are qualified. Students also will be evaluated for proficiency in mathematics.
North Carolina law requires that all students submit proof of immunization against diphtheria and tetanus (DT), polio, measles (rubeola), mumps and rubella within 30 days of enrollment. Students failing to do so must be suspended. Advanced Placement, International Baccalaureate and ACE credit
Advanced standing may be earned through the Advanced Placement Program of the College Board or the College Level Examination Program (CLEP) for a total of 32 credits for those examinations that correspond to courses in the Guilford curriculum.
The required courses, First Year Experience 101, 102 and IDS 400 cannot be waived by examination. The appropriate department chairperson must approve placement and credit decisions in the student’s major.
Credit requires Advanced Placement scores of four or better. Subject CLEP scores must be 55 or higher for credit. General examination scores may apply only to courses taken to satisfy the general college or distribution requirement. Students may obtain credit for other courses only by taking subject area examinations.
Guilford also recognizes the International Baccalaureate (IB) for admission purposes. IB credit will be awarded to students who have achieved scores of four through seven on the Higher Level tests.
The College will also award up to 16 credits for educational experiences during military service, according to the recommendations of the American Council on Education.
All foreign transcripts must be evaluated by World Education Services, Inc. (www.wes.org) before any transfer credits will be awarded.
For further information, the student should contact the registrar’s office or the Office of Admission. Continuing Education students should consult an academic adviser in the Center for Continuing Education.
Guilford’s Early Entrance program welcomes applications through the normal admission process from qualified students who wish to pursue their educational objectives at an accelerated rate. Students of proven academic ability and exceptional motivation and maturity may be considered for admission before completion of the full four‑year high school program. Any high school student with superior academic potential is eligible to apply. Usually these applicants wish to enroll after completion of the 11th grade, but capable students who wish to enter college even earlier may, in some cases, be considered. Minimum age for application is 14.
For details, contact the Office of Admission.
Applications are processed as soon as an application form and all supporting materials are received in the Office of Admission. The materials needed are:
- the completed application form with a $25 application fee (fees are waived for online
- a transcript of all secondary school work;
- results of one of the college entrance examinations (SAT I or ACT) or a test-optional
- the School Report Form and at least one teacher evaluation;
- other recommendations at the discretion of the applicant.
Accepted students confirm their intention to enroll by paying a non-refundable $400 Enrollment Fee required of all students by May 1, National Candidates Reply Date.
For more information
Inquiries concerning admission to Guilford should be addressed to:
Office of Admission
5800 West Friendly Avenue
Greensboro, NC 27410
(336) 316-2100 or (800) 992-7759
Early Action Plan
To allow prospective Guilford students who clearly are interested in the college but have not yet determined that it is their first choice, Guilford offers an Early Action Plan.
To apply to Guilford under the Early Action Plan, students should take the SAT I or ACT examination no later than December of their senior year in high school and submit their applications, with all supporting material, by Jan. 15 of that year.
Through this arrangement, students who have strong academic and personal qualities may have a decision from the Admission Committee by Feb. 15 of their senior year rather than April 1. Additionally, Guilford agrees to waive the $25 application fee for all Early Action
Students choosing the Early Action Plan may apply to other colleges and are under no obligation, if accepted, to notify Guilford of their college choice until May 1.
Tuition and Fees
Payment in full is due by July 15 for the fall semester and Dec. 15 for the spring semester.
Payment can be made by cash, check, cashier’s check or money order.
Payment by Credit Card. The college will accept payment in full, subject to confirmation, by VISA, MasterCard, Discover or American Express.
Payment by Academic Management Services (AMS) TuitionPay – Monthly Payment Plan. It may be convenient to pay education costs on a monthly basis. Guilford has partnered with AMS to provide an expanded payment plan program that offers services such as:
- A flexible 10-month installment, interest-free monthly payment beginning June 5 for the academic year.
- A monthly payment plan with an $80 annual enrollment fee includes tuition protection coverage (TPC), extended customer service hours, Internet access to your account, monthly statements mailed each month and Western Union phone-pay option.
If you want to use the AMS program, contact them toll-free at (866) TUITION (884-8466) or (800) 635-0120 or visit the AMS Web site at http://www.tuitionpay.com to learn more about the AMS plan.
Financial Aid. Accounts may be settled with financial aid funds. Please contact the Office of Financial Aid at 336-316-2354 for more information.
ONCE REGISTERED, YOU ARE OFFICIALLY ENROLLED AT GUILFORD AND FINANCIALLY RESPONSIBLE FOR CHARGES. IF YOU DECIDE NOT TO ATTEND CLASSES, YOU MUST NOTIFY ONE OF THE OFFICES LISTED BELOW TO WITHDRAW OFFICIALLY .
Traditional-age First-Year students should contact the First Year Center. All other Traditional-age students should contact the Office for Campus Life, to process a withdrawal from school effective at the end of this semester.
Student Financial Services office hours for services in the basement of New Garden Hall are: Monday, Thursday, and Friday from 8:30 a.m. -5:00 p.m., Tuesday and Wednesday from 8:30 a.m.-5:30 p.m., exclusive of college holidays. E-mail: firstname.lastname@example.org.
Semester invoices are mailed approximately one month prior to the due date of payment. Invoices are sent to students at their permanent residence. If you wish to have a student invoice sent to another party, it is your responsibility to forward the invoice to another address. In special cases, you may submit a request on a Special Billing Request form. Please make checks payable to Guilford College and send in the envelope included with your bill. Please return the enclosed payment worksheet with your payment indicating any changes in the amount of the invoice. Please include copies of any documents relating to outside awards, scholarships, loans, etc., which you have as payment on the balance due.
Please mail payment in sufficient time to be received by the date due.
Subsequent bills will be sent during the first weeks of September, October and November for fall and during the first weeks of February, March and April for spring. Mid-semester College bills will only be sent to those students with a balance due. You can query the status of your account through BannerWeb. Login to BannerWeb > Student and Financial > Aid Student Records and select either Account Summary or Account Summary by Term. In the event that you need a copy of the statement of your account, you can request one from the Office of Student Accounts. An updated statement will be mailed to you.
Special Notes: Traditional Age Students
Bills for the fall semester will be sent by the first week in June and should be settled by July 15. Bills for the spring semester will be sent by the third week in November and should be settled by Dec. 15. Students who have settled their accounts by July 15 for the fall and by Dec. 15 for the spring will receive a $200 on-time-payment discount.
Students who have NOT settled their accounts in full by July 15 for the fall and by Dec. 15 for the spring will lose the $200 on-time payment discount.
- All outstanding balances after the first day of classes will be charged a $250 late fee.
- One week after the due date: If the outstanding balance on the student’s account is over $500, the student will receive a letter stating the status of the student’s account.
- If the balance is not settled by July 31 for the fall semester and by December 23 for the spring semester, an accounts receivable hold will be placed on the student’s account. The student will receive a letter warning of potential administrative withdrawal unless the balance is settled immediately. Withdrawal occurs approximately one week after the letter date. This action means course registration and room and board assignments will be canceled.
- Students who have been administratively withdrawn for non-payment will be charged a $450 processing fee for readmission. This fee will be charged to the student’s accounts and must be paid in addition to the balance due before the student can reapply and be considered for readmission.
All administratively withdrawn students who have settled their outstanding balances must reapply for readmission. The application can be found at www.guilford.edu/forms. Please submit the completed form to Tania Rachkoskie, associate director of admission, via e-mail or fax. Feel free to contact Tania at 336-316-2220. When the student has been accepted for readmission, the e-mail account and ID card will be reactivated.
The student must contact the assistant dean for student academic affairs to add classes. Remember that the last day to add classes for fall 2010 without charges is Sept. 24, 2010 and for spring 2011, Jan. 24, 2011. The student must contact Kris Gray, housing coordinator, to
request room and board assignment.
If the balance is settled in full after withdrawal and the student is readmitted, the student will need to repeat the whole registration process, including course selection and room and board assignments.
Accounts Receivable Holds/Past Due Accounts
Accounts Receivable Holds are placed on a student’s account when the amount billed becomes past due. A student’s account becomes past due after the first day of classes at the beginning of each semester. All charges incurred subsequent to the first day of classes are expected to be paid in full immediately. If those charges are not paid immediately, they then become past due at the time of the next billing period where the account will be listed as past due. An accounts receivable hold will remain on the student’s account until the balance is settled in full. An accounts receivable hold will prohibit students from completing check-in at the beginning of the semester, making changes to current schedule, registering for future semesters and receiving grades and transcripts.
Explanation of Fees
Student Activity Fee. The student activity fee is charged to all residential students and full-time day students and administered by the student government to cover the budget of certain student organizations in which all students may participate or from which they receive benefits.
Deposit in Escrow. A $400 deposit is charged to all full-time traditional program students and is held in escrow while the student is enrolled. It is required of all new students prior to enrollment. When the student graduates or withdraws from Guilford, the Deposit in Escrow is refunded in full less any outstanding charges.
Orientation Fee. The orientation fee is a one-time mandatory charge for all entering firstyear and transfer students at Guilford to provide funding for CHAOS programming, alcohol
education, meals and small-group sessions. This fee will be charged to all first-year and transfer students regardless of attendance at CHAOS.
Tuition Overload Fee. Students are charged tuition based on full-time enrollment (12-18 credit hours). If the student’s course load exceeds 18 credit hours, there is a charge of $249 for each credit hour over 18 (this does not include special course fees). Exceptions to this policy are extra-credit hours for private music lessons and students that have been on the dean’s list for the previous three semesters.
Injury and Sickness Insurance. Guilford College makes available a Student Injury and Sickness Insurance Plan with UnitedHealthcare Insurance Company. The basic policy features a $100 deductible and a $50,000 maximum per injury or sickness. Details of the policy are subject to change each year. Information on details of coverage is provided during the summer preceding each academic year. The premium for insurance appears as a charge for the first semester. Students or parents must complete the on-line electronic insurance waiver process with UnitedHealthcare at www.srstudentcenter.com. The on-line waiver petition must be completed and approved by September 30th if the insurance coverage is not desired.
If the on-line insurance waiver petition is denied, the charge for student health insurance remains on the student’s account. For further information please contact UnitedHealthcare Insurance Company at 800-237-0903, or fax 727-570-9128 or email email@example.com.
International Student Insurance. International students attending Guilford fulltime are required to carry the basic sickness and accident/major medical coverage for the academic year by a United States-based insurance carrier. If not accepting the college’s insurance, proof of coverage with a United States- based insurance carrier must be provided prior to check-in day.
Athletic Insurance is required of all students participating in intercollegiate athletics. The athletic department will send information about this coverage.
Motor Vehicle Registration Fee. For information on motor vehicle registration and regulations, refer to the Student Handbook. Parking registration is required for every vehicle on campus. Parking registration will be automatically charged to all students’ accounts at the beginning of the school year. If parking is not desired, students must notify the Office of Student Accounts to waive the registration fee. A parking waiver form will accompany the first bill for the semester.
ID Replacement Charge. If a Guilford-issued ID becomes lost or damaged beyond use, there is a $25 replacement fee. Replacement cards are issued at the Office of Public Safety during the academic year.
Returned Check Charge. Returned checks will be re-deposited one time unless the business office is notified otherwise. A $25 handling charge will be added to the student’s account each time a check is returned because of insufficient funds or other reasons. This is applicable to all checks written to Guilford College.
Fee for Late Drop/Adds and Registration. For information on fee for late drop/adds and registration, please refer to the college catalog, Student Handbook or Advising Handbook. Room and Board. Guilford is primarily a residential campus; therefore, unmarried students are required to live on campus and eat in the college dining hall. Local students may commute from their homes but must specify when they apply that they intend to live at home with their parents and commute. Any exceptions to this policy must be approved through a petition submitted to the Office for Campus Life. If you have not been granted permission to live off campus and have not completed a housing contract, you will be assigned a room and must pay all related charges. If you do not plan to live on campus, you must complete an Off-Campus Petition and Notification Form located in the Office for Campus Life. Direct any concerns to Kris Gray at firstname.lastname@example.org.
Financial Aid Information
Incomplete Financial Aid. If you have been awarded financial aid from Guilford that is not showing up on your student account invoice, please use the worksheet enclosed with the invoice and write in the name of the fund and the amount. Deduct any aid not already deducted from your balance due when making your payment. The worksheet is also available as a downloadable form at our Web site, www.guilford.edu/busoffice. DO NOT DEDUCT WORK-STUDY AWARDS FRO M THE BALANCE DUE AS THE FUNDS ARE PAID DIRECTLY TO THE STUDENT AS THEY ARE EARNED THROUGH A CAMPUS JOB. Your aid could change after your invoice is sent. In this case, you will be sent a revised award letter from the Office of Financial Aid. You may adjust your payment due based on the revised aid since time may not permit the Office of Student Accounts to send a corrected invoice.
Estimated Federal Pell Grants and Stafford Loans not received are shown as “Total Expected
Financial Aid” on the tuition invoice. The actual amount of the student loan is approximately three percent less than the applied amount. Any credit balances remaining on your account will be reimbursed within two weeks of the loan disbursement from the lender. Only refundable credit balances will be reimbursed to students. Estimated Federal Pell Grants will not be credited to your account until all required documentations are received in the Student Financial Services office. Failure to submit the above documents within 15 days of the start of classes may result in the cancellation of the Federal Pell Grant, and you will be billed the amount of the grant award at that time.
College Work-Study. If you have been allocated work-study funds, you should be reminded that this is an authorization to work—it is not a guarantee of employment. It is your responsibility to secure employment through the college’s Student Employment Services. These funds are never credited to a student’s account in the Office of Student Accounts, but are paid directly to the student each month based on the number of hours worked. If desired, a student can have their paycheck directly deposited to a bank of their choice. One cannot count on work-study funds for the purchase of books and supplies at the start of school.
North Carolina Need-Based Scholarship Program (NCNBS) North Carolina residents who attend Guilford as full-time or ¾ time (nine credits) students may be eligible for the new NC Need-Based Scholarship. Legal residents of North Carolina with EFCs (Expected Family Contributions) of $15,000 or less who meet the eligibility criteria of the Federal Pell Grant program are eligible for the scholarship. Individual grant amounts will vary according to the EFC of students who complete the FAFSA. Funding is determined on a year-to-year basis by the North Carolina State Legislature.
Bonner Scholar Stipends. Two checks will be issued to the student for the Bonner work. These checks will be issued to the student, when authorized by the Bonner Office, if the balance due has been cleared. If the student has a balance due, the Bonner checks may be used as payment toward that balance. Students will need to sign a release form, authorizing the Office of Student Financial Services to use Bonner stipends to settle account balance due.
Outside Scholarships and Loans. A student who has been awarded any outside scholarships and loans must produce a letter of confirmation indicating the source of the money and the estimated date of payment. Make any corrections to the payment worksheet enclosed with the invoice. Please contact the Student Financial Services office at 336-316-2354 with information about any additional scholarship or loan funds. Upon receipt of the letter, the student’s account will be credited. If the payment for the scholarship is not received by the end of the semester, the student’s account will be debited and payment is required from the student. It is the student’s responsibility to follow up with the source of the scholarship or loan, regarding disbursement.
NOTE: If your financial aid has been based on your status as a full-time enrolled residential student and you are granted permission to move off campus or your enrollment changes to less than 12 credits, your aid will very likely be revised. If such changes occur, you should check with your student financial services counselor to determine if your aid will be affected.
Refunds and Adjustments
Reimbursements of credit balances from loan disbursements or overpayments will be made approximately two weeks from the day credit is created. To the extent that funds paid to Guilford on behalf of the student exceed the total amount of tuition, fees and other expenses due from the student, Guilford will reimburse such excess payments (excluding any non-refundable financial aid) directly to the student, regardless of whether any funds were paid by the student, the student’s parents or any other third party. Guilford assumes no responsibility for remitting such excess payments to any person other than the student. Reimbursements will not be processed in time to buy books before classes start. Write separate checks for books. Reimbursement checks—for only those students with refundable credit balances as of the tenth day of classes—will be available the day after the last day to drop a regular/intensive class without a grade.
Tuition Adjustments. Subject to the adviser’s approval, a student may change registration and add courses during the first week of classes. Students who reduce their course load to below 12 credits through the last day to add courses without a penalty will have their charges changed and be billed on a per-credit-hour basis. If as a result of the reduction the student no longer meets the eligibility for financial aid that requires half-time or full-time enrollment for the term, the aid will be reduced or canceled in accordance with state and/or federal requirements.
A student who is billed for an extra-credit overload (in excess of 18 credits) may drop courses to reduce total credits to 18 or less through the last day to add courses without a penalty and receive 100 percent adjustment of the extra-credit charges. No adjustment of charges will be made after this date.
Adjustments are figured on the date the withdrawal or drop form is received in the registrar’s office. Any course change must be completed in the registrar’s office.
Withdrawal from the college. Students receive a pro-rated refund of tuition, room and board and fees up to the 60 percent point of the term based on the number of days attended as a percentage of the total number of days in the term. All refund checks are made payable to the student. If as a result of the withdrawal the student no longer meets the eligibility for financial aid that requires half-time or full-time enrollment for the term, the aid will be reduced or canceled in accordance with state and/or federal requirements.
A refund schedule for complete withdrawal only can be obtained from the Office of Student Financial Services located in the basement of New Garden Hall. Withdrawal petition forms are obtained from and returned to the Office for Campus Life. A request to the registrar for a transcript of credits shall be considered neither a notice of withdrawal from the college nor a cancellation of room and/or board reservation.
Registration in the college is considered a contract binding the student for charges for the entire semester. The college makes plans about teaching faculty, housing and board amounts based on student registrations. However it is the policy of Guilford College to give partial refunds in the event students officially withdraw from the college – The term “refund” is defined as a reduction in assessed charges. Cash refunds are only available to those having paid accounts.
CCE Students and Summer- School Students. A registered student who decides not to attend classes and who fails to officially withdraw from the college before the first day of class (classes – the first day on which classes are scheduled to meet, regardless of when a particular class begins) will be charged a $300 cancellation fee, beginning with spring 2011 semester.
Traditional Students. A registered student who decides not to attend classes and who fails to officially withdraw’ from the college before the first day of class (classes the first day on which classes are scheduled to meet, regardless of when a particular class begins) will be charged 10% of tuition, fees, room and board of semester charges.
Students who are removed from the residence halls at Guilford College for disciplinary reasons will not be entitled to any refund.
Students who officially and completely Withdraw on their own initiative from Guilford College before the beginning of classes will receive a full refund of tuition, room and board, and academic and student activity fees. Non-refundable deposits and registration fees will not be refunded. The beginning of classes is defined as follows:
After the beginning of classes, students who officially and completely withdraw on their,
own initiative will have their tuition, room and board prorated according to the following
- The first official day of classes as defined on the academic calendar
- First day of class through the end of the Drop/Add period – 90% Adjustment
- One to seven days past the end of the Drop/Add period – 75% Adjustment
- Eight to fourteen days past the end of the Drop/Add period – 50% Adjustment
- Fifteen to twenty one days past the end of the Drop/Add period – 25% Adjustment
- Twenty two or more days past the end of the Drop/Add period – No Adjustment