Americans with Disabilities Act (ADA)
Americans With Disabilities Act: Disclosure and Request for Reasonable Accommodation(s)
Policy of Nondiscrimination
It is the policy of Guilford not to discriminate against qualified individuals with disabilities and to provide reasonable accommodation(s), as required by law, Educational opportunities will not be denied to an otherwise qualified applicant or student because of the need to make reasonable accommodation(s) or modification(s) for the physical or mental impairments of any such individual.
This policy applies to accommodation(s) involving the application process and to accommodation(s) that would enable an applicant or student with a disability to enjoy equal benefits and privileges of education as are enjoyed by other similarly situated applicants or students who are not disabled.
The procedures and inquiries contained in this policy are not exclusive. The College may make other education-related inquiries as permitted or required by local, state or federal law.
Disability Disclosure Procedures
To disclose learning, psychological or medical disabilities and request accommodations, students should complete the following steps. Whenever possible, requests for accommodation of a disability should be submitted at least three (3) weeks prior to the time the accommodations are needed. If a request is made fewer than 3 weeks from needed use, Guilford College will respond as promptly as possible consistent with the need to evaluate the request; however, the passage of time may limit the possible outcomes. Keep in mind that accommodations are not effective retroactively for class work that occurred before the accommodations were approved.
Step 1. The student must complete a Disabilities Disclosure and Accommodation Request form. These can be downloaded at https://intranet.guilford.edu/wp-content/uploads/2013/12/DisabilitiesHandbook2014v2.pdf.
Step 2. Submit the Disabilities Disclosure form along with current appropriate documentation to the Disability Resources Coordinator, Guilford College, 5800 W. Friendly Ave., Greensboro, NC 27410 or FAX to 336.316.2946. Guidelines for documentation requirements follow the Disabilities Disclosure form and should download with the form.
Step 3. Once the Disclosure/Accommodation Request Form and the documentation are submitted, they will be reviewed by the Disability Resources Committee. The Committee may request additional information, including further dialogue with the individual requesting accommodation, as necessary, prior to reaching a determination.
Step 4. Once the committee makes its determination, the student and the Disability Resources Coordinator will complete an accommodation plan using information obtained from the Disability Resources Committee.
Step 5. The student will take a copy of the accommodation plan to each of his or her professors and discuss his or her individual needs with those professors. It is also suggested that the student discuss the accommodation plan with his or her advisor so that appropriate course recommendations may be made. The Disability Resources Coordinator is available to facilitate these communications as needed.
Definitions of “Disability” and “Qualified Individual with a Disability”
A “disability” with respect to an applicant or student is:
- Physical or mental impairment that substantially limits one or more major life activities of such individual
- Record of such impairment, or
- Being regarded as having such impairment.
“Major life activities” include caring for self, performing manual tasks, walking, sitting, standing, lifting, reaching, seeing, hearing, speaking, breathing, learning, and working.
A “qualified individual with a disability” means:
- With respect to educational opportunities, a disabled person who meets the academic and technical prerequisites to admission or participation in an education program or activity.
- With respect to other services, a disabled person who meets the eligibility requirements for the receipt of such services.
Scope of Potential Reasonable Accommodation(s)
When requested, the College will make “reasonable accommodation(s)” to enable a qualified individual with a disability to be considered for admission to and/or participate in a program, course, activity, or service and to enjoy equal benefits and privileges of education as are enjoyed by other similarly situated applicants or students without disabilities.
Each request for an accommodation will be evaluated on a case-by-case basis. Factors to be examined include, among others, the prerequisites for admission to or participation in an education program or activity; the essential functions that must be completed, the purpose and nature of the course, program, service or activity; the abilities and limitations of the individual; the nature and cost of the accommodation required; the consequences of a particular accommodation on the desired educational outcome, the mission of the College; and federal, state and local regulatory requirements.
The College is not required to offer or provide a particular accommodation, but it will consider the requesting party’s preferences. The College is also not required to admit or to continue to admit an individual with a disability to any particular course, program or activity, or to provide educational opportunities and other services when:
- An accommodation would substantially modify the educational standards or mission of Guilford,
- An accommodation would fundamentally alter the nature of the program, activity or service,
- Taking into account the disabled applicant or student’s qualifications along with the requested accommodation, he or she is not otherwise qualified to meet the academic and technical standards requisite for admission or participation in a education program or activity,
- Taking into account the disabled applicant or student’s qualifications along with the requested accommodation, he or she is not otherwise qualified to meet the essential eligibility requirements for receipt of other services,
- Reasonable accommodation would not enable the individual to complete a course, degree program or activity,
- An accommodation would cause an undue hardship on the College, or
- Participation in the course, program or activity would pose a direct threat of substantial harm to the health or safety of the individual or others that cannot be reduced to an acceptable level by reasonable accommodation.
Request for Reasonable Accommodation
In addition to submitting documentation from a licensed healthcare practitioner and completing the Disabilities Disclosure Form, an otherwise qualified individual should assist the College in evaluating the request by identifying in writing :
- Any special methods, skills or procedures that would enable him or her to perform the tasks, functions or requirements that he or she otherwise might not be able to perform because of his or her disability,
- The potential accommodation(s) the College might make that would enable him or her to perform and meet the academic and technical standards requisite for admission to or participation in an educational program or activity, and
- Any equipment, aids or services that the applicant or student is willing to provide and utilize that the college is not required to provide.
If the applicant or student requires secretarial or other assistance in preparing such written statement or request due to his or her disability, this will be provided upon request.
Response to Applicants and Students Who Request Reasonable Accommodation
An otherwise qualified individual who requests reasonable accommodation shall promptly present a HIPAA compliant medical release (form provided by the College) to each health care provider from whom medical records are requested permitting the college to receive, and the College’s representatives to review, such medical records and to make necessary inquiries of the health care providers. All documentation received by the College will be treated as confidential.
The College may require a student to undergo further testing and/or evaluation by medical or other personnel retained by the College to provide a basis upon which a reasonable accommodation can be developed or implemented. All documentation relating to testing and/or evaluations will be treated as confidential.
The College will make efforts to complete its review and make its determination regarding accommodations as quickly as possible, often within three (3) weeks (21 calendar days) following receipt of all documentation and evaluations requested. Once the College determines whether a student qualifies for accommodations and specifies the accommodations that will be afforded, the College will communicate that decision to the student.
Providing Reasonable Accommodation
The determination of whether and what reasonable accommodation(s) will be offered shall be made by the Disability Resources Committee through the Coordinator of Disability Resources.
Accommodation(s) will not be offered that would substantially modify the educational standards, operation and/or mission of the College or otherwise cause undue hardship. An accommodation that would be unduly costly, extensive, substantial or disruptive or that would fundamentally alter the nature of the course, program, service or activity offered by the College would constitute an undue hardship.
Applicants or Students Who Reject Reasonable Accommodation
If an otherwise qualified applicant or student with a disability rejects a reasonable accommodation, aid, service, opportunity or benefit that is necessary to enable the applicant or student to meet the requirements of the educational program, activity, or other service in question, the applicant or student may not be permitted to enroll or otherwise participate in that program, course, activity or service..
Reasonable accommodation does not negate requirements for successful completion of courses and programs, adherence to generally acceptable standards of behavior, the College’s code of conduct, and adherence to faculty directions and instructions.
Any applicant or student who has a complaint about the application of this policy should follow the College’s applicable student grievance procedure available from the Office for Campus Life.