Registration Procedures

Registration Procedures

Students who are not actively enrolled in Guilford are not allowed to take classes.

All degree-seeking students are required to satisfy the Foundations requirements of the general education program in a timely manner after beginning their studies at Guilford. Specifically, students must satisfy all Foundations requirements within the first 40 credits they complete at Guilford. Students who have not done so are expected to register for at least one course that satisfies the remaining Foundations requirement(s) in the next fall or spring semester in which they would be enrolled.

Course Registration Restrictions:

First Year Traditional-Age Students

Students enrolled in FYE may not enroll in any of the following:

  • Fast Track classes
  • Courses beginning later than 6:00 p.m. other than courses such as astronomy, learning strategies, music and theatre
  • Consortium courses
  • Independent studies
  • Internships

Early College Students

Early college students may not enroll in any of the following, unless approved by their advisor:

  • Fast Track classes
  • Courses beginning later than 6:00 p.m. other than courses such as astronomy, learning strategies, music and theatre
  • Consortium courses
  • Independent studies
  • Internships

Enrolling in Fast-Track Courses

Traditional-age and CCE students may enroll in Fast Track Courses only if they:

  • Have completed a minimum of 24 credit hours of approved college work
  • Have fulfilled the English 102 requirement
  • Are in good academic standing

Saturday Classes

These are designed exclusively for Center for Continuing Education (CCE) students, enabling them to attend full-time on Saturdays (there are no exceptions to this rule). NOTE: Not all major programs offer Saturday classes.

CCE-Only Classes

GST 101 Adult Transitions, SPAN III Spanish in the Workplace I, and SPAN 112 Spanish in the Workplace II are restricted to CCE students only. Some special topic classes may also be restricted to CCE students only.

Every semester and during the summer some courses have spaces reserved for CCE students. This is done primarily to ensure class space for CCE students in evening classes.

Changes in Registration. Once registered, the student is responsible for all listed courses and may change registration only by delivering to the Registrar's Office an appropriately completed and signed drop-add slip or on-line via BannerWeb through the day before classes begin. Beginning the first day of class, students can drop or add courses with just an advisor's signature until the last day to add without a fee. After this date, the instructor's signature is also required. Adding courses that are full or closed also requires the instructor's signature. Refer to the academic calendar for specific registration-related dates such as the last day for students to add courses, drop courses without a grade, and drop courses with a W grade.

Requests for registration changes are dated according to when the request is received by the Registrar's Office. Students are financially responsible for courses dropped after the last day to drop a course without a grade.

Students should check BannerWeb for an updated schedule of classes in which they are registered and report any discrepancies to the Registrar's Office within one week of submitting the drop/add form. Corrections will not be made after one week.

All registration or transcript-related petitions should be directed to the Registrar, whose decision is final. A denial of a registration or transcript-related petition may only be appealed to the Associate Academic Dean on procedural grounds.

Late Requests to Add a Course. All late adds must have the signature of the student's advisor and instructor along with a written explanation stating why the instructor has allowed the student to attend class and not be officially listed on their Banner class roster. Students will not be allowed to register for a course they have not attended prior to the last day to add courses. For late requests to add a course made by the last day to add with a fee, the late fee is $50 for each action. After this date, late adds requested by the student and approved by the Registrar are each subject to a $100 fee within a semester and $200 for the prior semester.

The only exceptions to this late fee policy are:

  • Registration changes mandated by a department to place a student in a more appropriate course level or to balance teaching loads (e.g., moving from one level of language or mathematics to a higher or lower one, shifting students from one course section to another).
  • Late adds mandated by a department when it was impossible to know by the deadline whether the student would be enrolled in a given course (e.g., students who receive credit for roles in theatrical productions when tryouts occur after the deadline to add courses).

Late Requests to Withdraw from a Course. After the published dates for withdrawing from a course, a regular grade will be given unless the Academic Dean, Associate Academic Dean, or Dean of Students issues an administrative withdrawal or the Registrar approves a petition for a late withdrawal from a course. Medical withdrawals are applicable only when a student wishes to withdraw completely from the college (see section entitled Withdrawal Policy). Petitions to the Registrar for late W's in courses will not be considered except in the most extraordinary situations. If a student is concerned that s/he will be unable to obtain the necessary signatures by the last day to withdraw with a W grade, s/he must contact the Registrar before the deadline to arrange for an extension.

Students may request to receive a WF from any course, but a WF affects the GPA as if it were an F grade.

Withdrawal from the College. Students who receive a medical withdrawal from the college (see section entitled Separation From The College) will be granted grades of W for all courses in progress at the date of withdrawal. After the last day to withdraw with a W grade, students who either withdraw voluntarily or are administratively withdrawn from the college will be awarded grades of WP (withdrawal with a passing grade, when a student has earned a D- or higher) or WF (withdrawal with a failing grade).