Undergraduate - Traditional Campus

 

Traditional Age Students 2008-2009 Semester Fees

 

A Deposit in ESCROW is a deposit held by Guilford College to offset outstanding student charges while the student is enrolled. It is required of all NEW students prior to enrollment. When the student graduates or withdraws from Guilford, the Deposit in ESCROW is refunded less any outstanding charges.

Notes to Fees:

* Meal Plan Three is only available to students who are either living in Guilford College apartments or alternative housing.

** Discount given for balances settled by July 15th for the fall semester and December 15th for the spring semester.

*** The $369 fee pays for coverage for one academic year.  For Guilford students who only need medical coverage for Spring 2009, the charge is estimated at $258.00, subject to change.

International students pay $369 for a year’s coverage and for those who only need coverage for Spring 2009 the charge is estimated at $258.00, subject to change and which includes a $50,000 major medical policy which is different from domestic coverage.  All students involved in intercollegiate athletics are required to carry special athletic insurance and pay an additional premium of $240 (subject to change).  The basic insurance fee can be waived by completing and returning the insurance waiver card at the bottom of the Payment Worksheet.

Accounts Receivable HOLDS/ Past Due Accounts

Accounts Receivable HOLDS are placed on a student’s account when the amount billed becomes past due. A student’s account becomes PAST DUE after the first day of classes at the beginning of each semester. All charges incurred subsequent to the first day of classes are expected to be paid in full immediately. If those charges are not paid immediately, they then become PAST DUE at the time of the next billing period where the account will be listed as PAST DUE. An Accounts Receivable HOLD will remain on the student’s account until the balance is settled in full. An Accounts Receivable HOLD will prohibit students from completing check-in at the beginning of the semester, making changes to current schedule, registering for future semesters, and receiving grades and transcripts.

Explanation of Fees

Student Activity Fee.  The student activity fee is charged to all residential students and full-time day students and administered by the student government to cover the budget of certain student organizations in which all students may participate or from which they receive benefits.

Deposit in ESCROW.  A $400 deposit is charged to all full-time traditional program students and is held in escrow while the student is enrolled. It is required of all NEW students prior to enrollment. When the student graduates or withdraws from Guilford, the Deposit in ESCROW is refunded in full less any outstanding charges.

Orientation Fee.  The orientation fee is a one time, mandatory charge for all entering first year and transfer students at Guilford College, to provide funding for CHAOS programming, alcohol education, meals and small group sessions.  This fee will be charged to all first year and transfer students regardless of attendance at CHAOS.

Tuition Overload Fee.  Students are charged tuition based on full-time enrollment (12-18 credit hours).  If the student’s course load exceeds 18 credit hours, there is a charge of $259 for each credit hour over 18 (this does not include special course fees).  Exceptions to this policy are extra credit hours for private music lessons and students that have been on the Dean’s List for the previous three semesters.

Injury and Sickness Insurance.  Guilford College makes available a Student Injury and Sickness Insurance Plan.  The basic policy features a $25 deductible and a $2,000 maximum per injury or sickness.  Students may purchase optional major medical coverage which raises the plan maximum to $10,000.  Details of the policy are subject to change each year.  Information on details of coverage is provided during the summer preceding each academic year.  The premium for insurance appears as a charge for the first semester.  Students or parents must notify the Office of Student Accounts in writing by September 30th if the insurance coverage is not desired. For further information please contact Collegiate Risk Management, LLC at 800-222-5780, or 800-922-3420, or fax 727-939-8323, or email crm@collegiaterisk.com, or www.abco100.com/guilford/

            * International Student Insurance.  International students attending Guilford College full time are required to carry the basic sickness and accident/major medical coverage for the academic year by a United States based insurance carrier.  If not accepting the College’s insurance, proof of coverage with a United States based insurance carrier must be provided prior to check-in day.

                                                        

            * Athletic Insurance is required of all students participating in intercollegiate athletics.  The Athletic Department will send information about this coverage.

Motor Vehicle Registration Fee.  For information on motor vehicle registration and regulations, refer to the Student Handbook.  Parking registration is required for every vehicle on campus.  Parking registration will be automatically charged to ALL students’ accounts at the beginning of the school year.  If parking is not desired, students must notify the Office of Student Accounts to waive the registration fee.  A parking waiver form will accompany the first bill for the semester.

ID Replacement Charge.  If your Guilford College issued ID has been lost or damaged beyond use, there is a $25 replacement fee. Replacement cards are issued in the Quaker Card Office located behind the information desk on the first floor of Founders Hall during the academic year.

Returned Check Charge.  Returned checks will be re-deposited one time unless we are notified otherwise.  A $25 handling charge will be added to the student’s account each time a check is returned because of insufficient funds or other reasons.  This is applicable to all checks written to Guilford College.

Fee for Late Drop/Adds and Registration.  For information on fee for late drop/adds and registration, please refer to the catalog, Student Handbook or Advising Handbook.

Room and Board.  Guilford College is primarily a residential campus, therefore, unmarried students are required to live on campus and eat in the college dining hall.  Local students may commute from their homes but must specify when they apply that they intend to live at home with their parents and commute.  Any exceptions to this policy must be approved through a petition submitted to the Office for Campus Life. If you have not been granted permission to live off campus and have not completed a housing application, you will be assigned a room and must pay all related charges. Please go to www.guilford.edu/housing to complete the application. If do not plan to live on campus, you must complete an Off-Campus Petition and Notification Form located in the Office for campus Life. Any concerns should be directed to Kris Gray at kgray2@guilford.edu.

Refunds and Adjustments

Reimbursements of credit balances from loan disbursements or overpayments will be made approximately two weeks from the day credit is created.  To the extent that funds paid to Guilford College on behalf of the student exceed the total amount of tuition, fees and other expenses due from the student, Guilford College will refund such excess payments (excluding any non-refundable financial aid) directly to the student, regardless of whether any funds were paid by the student, the student’s parents or any other third party.  Guilford College assumes no responsibility for remitting such excess payments to any person other than the student. Reimbursement checks for only those students with refundable credit balances as of August 31st for fall and January 31st for spring will be available the day after the last day to drop a regular/intensive class without a grade.

Beginning Fall 2008, we now offer Direct Deposit for stduent reimbursements of creadit balances. Simply fill out the Direct Deposit Authorization Form and return it to Student Financial Services. From then on, any credit balance that is due to you will be automaticaly deposited to the bank account of your choice. An email notification will be sent to you upon any transaction. Enrolling in this service will allow us to process your reimbursement much more efficiently and quickly.

Tuition Adjustments.  Subject to the adviser’s approval, a student may change registration and add courses during the first week of classes.  Students who reduce their course load to below 12 credits during the first 21 calendar days will have their charges changed and be billed on a per-credit-hour basis.

            A student who is billed for an extra-credit overload (in excess of 18 credits) may drop courses to reduce total credits to 18 or less through the 21st calendar day beginning with the first day of classes and receive 100 percent adjustment of the extra-credit charges.  No adjustment of charges will be made after this date.

Adjustments are figured on the date the withdrawal or drop form is received in the Registrar’s Office.  Any course change must be completed in the Registrar’s Office.

Withdrawal from the College.  Students receive a pro-rata refund of tuition, room and board, and related fees up to the 60 percent point of the term based on the number of days attended as a percentage of the total number of days in the term.  All refund checks are made payable to the student.  Financial aid that requires half-time or full-time enrollment for the term will be canceled in accordance with state and/or federal requirements.

            A refund schedule for COMPLETE WITHDRAWAL ONLY can be obtained from the Student Financial Services Office located in the basement of New Garden Hall. Withdrawal Petition forms are obtained from and returned to the Office for Campus Life.  A request to the Registrar for a transcript of credits shall be considered neither a notice of withdrawal from the college nor a cancellation of room and/or board reservation.

Registration and Graduation Requirements

Refer to the Academic Calendar regarding registration and dates for Fall and Spring semesters.

            Registration will not be allowed if you have any HOLDS.

Graduation:  Student Financial Services Requirements.  A balance due on your account will prevent you from participating in commencement if not paid in full prior to commencement exercises.  Personal checks to cover PAST DUE balances must be received 10 days prior to graduation to allow time to clear the bank. 

            Students who still have outstanding debts will not be issued diplomas or have transcripts forwarded. For further information, see Guilford College Catalog (http://www.guilford.edu/catalog/index.cfm?ID=120000160).

            The Deposit in ESCROW will be refunded approximately six weeks after graduation less any outstanding charges.  This allows for residence halls to be inspected and all room damage charges and charges for keys NOT returned to be received in the Student Financial Services Office.

            Please notify the Student Financial Services Office of any address changes to where the ESCROW Deposit refund should be mailed.

 

The Federal Tax Reform Act of 1997

The Tax Reform Act of 1997 created two tax credits, the Hope Scholarship Tax Credit and the Lifetime Learning Tax Credit. Due to this legislation, Guilford College is required by the Internal Revenue Service (IRS) to issue the form 1098-T to students with transactions during the calendar year.  The form 1098-T will report any eligible tuition and fees billed, and qualified scholarships and/or grants credited during the calendar year. 

Form 1098-T will be mailed by January 31st.

If you have any questions or concerns about the amounts reported please call the Student Financial Services Office 336-316-2176 or e-mail us at sfs@guilford.edu.   Remember, Guilford College cannot offer any tax advice or assistance.  Please direct any tax questions to the IRS at 1-800-829-1040 or refer to their web page at www.irs.gov.