Adult Continuing Education Students

Billing Information

Semester invoices are mailed approximately one month prior to the due date of payment. Invoices are sent to students at their permanent residence.  If any student wishes to have a student invoice sent to another party, it is the responsibility of the student to forward the invoice to another address.  In special cases, you may submit a request for a second billing address.

Please make checks payable to Guilford College and send in the envelope included with your bill. Please return the enclosed payment worksheet with your payment indicating any changes in the amount of the invoice. Please include copies of any documents relating to outside awards, scholarships, loans, etc., which you have as payment on the balance due. Please mail payment in sufficient time to be received by the date due.  Thank you.

Subsequent bills will be sent during the first weeks of September, October, and November for fall and during the first weeks of February, March, and April for spring.  Mid-semester bills will only be sent to those students with a balance due.  You can query the status of your account through BannerWeb.  Login to BannerWebàStudent and Financial AidàStudent Recordsàand select either Account Summary or Account Summary by Term.  In the event that there is a need for a copy of the statement of your account, you can request one from the Student Financial Services Office. An updated statement will be mailed to you.

Accounts Receivable HOLDS/ Past Due Accounts

Accounts Receivable HOLDS are placed on a student’s account when the amount billed becomes past due.  A student’s account becomes PAST DUE after the first day of classes at the beginning of each semester. All charges incurred subsequent to the first day of classes are expected to be paid in full immediately. If those charges are not paid immediately, they then become PAST DUE at the time of the next billing period where the account will be listed as PAST DUE. An Accounts Receivable HOLD will remain on the student’s account until the balance is settled in full.  An Accounts Receivable HOLD will prohibit students from completing check-in at the beginning of the semester, making changes to current schedule, registering for future semesters, and receiving grades and transcripts.

 

Payment Option Plans

  • Payment in full is due by August 1 for the Fall Semester and January 2 for the Spring Semester.
  • Payment can be made by cash, check, cashier’s check or money order. We currently can not take web payments for tuition and fees on a student's account. You can send check, cashier's check or money orders to: Guilford College, Office of Student Accounts, P.O. Box 18743, Greensboro, NC 27419.
  • Payment by Credit Card.  The college will accept payment in full, subject to confirmation, by VISA, MasterCard, Discover, or American Express.  Please use the credit card authorization form at the end of the booklet.
  • Payment by Academic Management Services (AMS) TuitionPay– Monthly Payment Plan.
  • It may be convenient to pay education costs on a monthly basis.  Guilford College has partnered with AMS to provide an expanded payment plan program that offers services such as:
  • A flexible ten-month installment, interest-free monthly payment beginning June 5th for the academic year.
  • A monthly payment plan with an $80.00 annual enrollment fee includes tuition protection coverage (TPC).  Extended customer service hours, Internet Access to your account, monthly statements mailed each month, and Western Union phone pay option.
  • If you want to use the AMS program, you may contact them toll-free at (866) TUITION (884-8466) or (800) 635-0120 or visit the AMS website at www.TuitionPay.com to learn more about the AMS plan.
  • Financial Aid.  Accounts may be settled with financial aid funds.  Please contact the student financial services office at 336-316-2176, or 316-2354 for more information or visit the financial aid website at www.guilford.edu/sfs.

IF YOU DO NOT PLAN TO ENROLL IN FALL 2009 OR SPRING 2010:

ONCE REGISTERED, YOU ARE OFFICIALLY ENROLLED AT GUILFORD AND FINANCIALLY RESPONSIBLE FOR CHARGES. IF YOU DECIDE NOT TO ATTEND CLASSES, YOU MUST NOTIFY A CCE COUNSELOR IN HENDRICKS HALL TO PROCESS AN OFFICIAL WITHDRAWAL FROM SCHOOL.

Withdrawal from Guilford College is official only after a Withdrawal form is completed and returned to the Center for Continuing Education and processed by the Registrar.  A request to the Registrar for an academic transcript shall not be considered a notice of withdrawal from the College.

If withdrawal occurs prior to the first day of classes, 100 percent of all tuition and fees are refunded.  After the first day of classes, the refund is based on U.S. Department of Education requirements.  A refund schedule for complete withdrawal from the college for that semester can be obtained from the Student Financial Services Office located in the basement of New Garden Hall.

GRADES are not mailed home. BannerWeb can be accessed with any Internet Browser.

Student Financial Services Office for service in the basement of New Garden Hall office hours are Monday to Thursday from 8:30 a.m. to 5:30 p.m., and Friday 8:30 a.m. to 5:00 p.m., exclusive of college holidays.  Email address for the student financial services staff: sfs@guilford.edu.

Drop/Add Course Adjustments.  Financial aid awards that require half-time or full-time enrollment for the term will be canceled in accordance with state and/or federal requirements.

  • Regular and Intensive Enrollees:

During the first 21 calendar days of the session, CCE students who remain enrolled at Guilford for at least 4 credit hours may obtain a full refund for courses dropped.  No adjustments or refunds are made after the 21st calendar day of class.

  • Fast Track Enrollees:

During the first 10 calendar days of the session, CCE students who remain enrolled at Guilford for at least 4 credit hours may obtain a full refund for courses dropped.  No adjustments or refunds are made after the 10th calendar day of class.

The Federal Tax Reform Act of 1997.

The Tax Reform Act of 1997 created two tax credits, the Hope Scholarship Tax Credit and the Lifetime Learning Tax Credit. Due to this legislation, Guilford College is required by the Internal Revenue Service (IRS) to issue the form 1098-T to students with transactions during the calendar year.  The form 1098-T will report any eligible tuition and fees billed, and qualified scholarships and/or grants credited during the calendar year. 

Form 1098-T will be mailed by January 31st.

If you have any questions or concerns about the amounts reported please consult your student financial services counselor 336-316-2176 or 336-316-2354 or e-mail us at sfs@guilford.edu.  Remember, Guilford College cannot offer any tax advice or assistance.  Please direct any tax questions to the IRS at 1-800-829-1040 or refer to their web page at www.irs.gov.