Payment Option Plans

Payment in full is due by July 15 for the Fall Semester and December 15 for the Spring Semester.

Payment can be made by cash, check, cashier's check or money order.

Payment by Credit Card. The college will accept payment in full, subject to confirmation, by VISA, MasterCard, Discover or American Express. See credit card authorization form at the end.

Payment by Academic Management Services (AMS) TuitionPay– Monthly Payment Plan.

It may be convenient to pay education costs on a monthly basis. Guilford College has partnered with AMS to provide an expanded payment plan program that offers services such as:
A flexible ten-month installment, interest-free monthly payment beginning June 5th for the academic year.
A monthly payment plan with an $80.00 annual enrollment fee includes tuition protection coverage (TPC). Extended customer service hours, Internet Access to your account, monthly statements mailed each month, and Western Union phone pay option.
If you want to use the AMS program, you may contact them toll-free at (866) TUITION (884-8466) or (800) 635-0120 or visit the AMS website at http://www.tuitionpay.com to learn more about the AMS plan.

Financial Aid. Accounts may be settled with financial aid funds. Please contact the Student Financial Services Office at 336-316-2176 for more information or visit the financial aid website at www.guilford.edu/finaid.

ONCE REGISTERED, YOU ARE OFFICIALLY ENROLLED AT GUILFORD COLLEGE AND FINANCIALLY RESPONSIBLE FOR CHARGES. IF YOU DECIDE NOT TO ATTEND CLASSES, YOU MUST NOTIFY ONE OF THE OFFICES LISTED BELOW TO WITHDRAW OFFICIALLY.

Traditional Age First-Year students should contact the First Year Center. All other Traditional Age students should contact the Office for Campus Life to process a withdrawal from school effective at the end of this semester.

Student Financial Services office hours for services in the basement of New Garden Hall are: Monday to Thursday from 8:30 a.m. to 5:30 p.m., Friday from 8:30 a.m. to 5:00 p.m., exclusive of college holidays. Email address for The Student Financial Services Office is: sfs@guilford.edu.

Accounts Receivable HOLDS/ Past Due Accounts

Accounts Receivable HOLDS are placed on a student’s account when the amount billed becomes past due. A student’s account becomes PAST DUE after the first day of classes at the beginning of each semester. All charges incurred subsequent to the first day of classes are expected to be paid in full immediately. If those charges are not paid immediately, they then become PAST DUE at the time of the next billing period where the account will be listed as PAST DUE. An Accounts Receivable HOLD will remain on the student’s account until the balance is settled in full. An Accounts Receivable HOLD will prohibit students from completing check-in at the beginning of the semester, making changes to current schedule, registering for future semesters, and receiving grades and transcripts.

Explanation of Fees

Student Activity Fee. The student activity fee is charged to all residential students and full-time day students and administered by the student government to cover the budget of certain student organizations in which all students may participate or from which they receive benefits.

Deposit in ESCROW. A $400 deposit is charged to all full-time traditional program students and is held in escrow while the student is enrolled. It is required of all NEW students prior to enrollment. When the student graduates or withdraws from Guilford, the Deposit in ESCROW is refunded in full less any outstanding charges.

Orientation Fee. The orientation fee is a one time, mandatory charge for all entering first year and transfer students at Guilford College, to provide funding for CHAOS programming, alcohol education, meals and small group sessions. This fee will be charged to all first year and transfer students regardless of attendance at CHAOS.

Tuition Overload Fee. Students are charged tuition based on full-time enrollment (12-18 credit hours). If the student’s course load exceeds 18 credit hours, there is a charge of $259 for each credit hour over 18 (this does not include special course fees). Exceptions to this policy are extra credit hours for private music lessons and students that have been on the Dean’s List for the previous three semesters.

Injury and Sickness Insurance. Guilford College makes available a Student Injury and Sickness Insurance Plan. The basic policy features a $100 deductible and a $50,000 maximum per injury or sickness. Details of the policy are subject to change each year. Information on details of coverage is provided during the summer preceding each academic year. The premium for insurance appears as a charge for the first semester. Students or parents must complete the on-line electronic insurance waiver process with UnitedHealthcare at www.srpartnercenter.com. The on-line waiver petition must be completed and approved by September 30th if the insurance coverage is not desired. If the on-line insurance waiver petition is denied, the charge for student health insurance remains on the student's account. For further information please contact UnitedHealthcare Insurance Company at 800-237-0903, or fax 727-570-9128 or email SCraven@uhcsr.com.

* International Student Insurance. International students attending Guilford College full time are required to carry the basic sickness and accident/major medical coverage for the academic year by a United States based insurance carrier. If not accepting the College’s insurance, proof of coverage with a United States based insurance carrier must be provided prior to check-in day.

* Athletic Insurance is required of all students participating in intercollegiate athletics. The Athletic Department will send information about this coverage.

Motor Vehicle Registration Fee. For information on motor vehicle registration and regulations, refer to the Student Handbook. Parking registration is required for every vehicle on campus. Parking registration will be automatically charged to ALL students’ accounts at the beginning of the school year. If parking is not desired, students must notify the Office of Student Accounts to waive the registration fee. A parking waiver form will accompany the first bill for the semester.

ID Replacement Charge. If your Guilford College issued ID has been lost or damaged beyond use, there is a $25 replacement fee. Replacement cards are issued in the Quaker Card Office located behind the information desk on the first floor of Founders Hall during the academic year.

Returned Check Charge. Returned checks will be re-deposited one time unless we are notified otherwise. A $25 handling charge will be added to the student’s account each time a check is returned because of insufficient funds or other reasons. This is applicable to all checks written to Guilford College.

Fee for Late Drop/Adds and Registration. For information on fee for late drop/adds and registration, please refer to the catalog, Student Handbook or Advising Handbook.

Room and Board. Guilford College is primarily a residential campus, therefore, unmarried students are required to live on campus and eat in the college dining hall. Local students may commute from their homes but must specify when they apply that they intend to live at home with their parents and commute. Any exceptions to this policy must be approved through a petition submitted to the Office for Campus Life. If you have not been granted permission to live off campus and have not completed a housing application, you will be assigned a room and must pay all related charges. Please go to www.guilford.edu/housing to complete the application. If you do not plan to live on campus, you must complete an Off-Campus Petition and Notification Form located in the Office for campus Life. Any concerns should be directed to Kris Gray at kgray2@guilford.edu.

Financial Aid Information

Incomplete Financial Aid. If you have been awarded financial aid from Guilford College that is not showing up on your student account invoice, please use the worksheet enclosed with the invoice and write in the name of the fund and the amount. Deduct any aid not already deducted from your balance due when making your payment. The worksheet is also available as a downloadable form at our website, www.guilford.edu/finaid. DO NOT DEDUCT WORK-STUDY AWARDS FROM THE BALANCE DUE AS THE FUNDS ARE PAID DIRECTLY TO THE STUDENT AS THEY ARE EARNED THROUGH A CAMPUS JOB. Your aid could change after your invoice is sent. In this case, you will be sent a revised Award Letter from the Office of Financial Aid. You may adjust your payment due based on the revised aid since time may not permit the Office of Student Accounts to send a corrected invoice.

Estimated Federal Pell Grants and Stafford Loans not received are shown as “Total Expected Financial Aid” on the Tuition Invoice. Any credit balances remaining on your account will be refunded within two weeks of the loan disbursement from the lender. Only refundable credit balances will be refunded to students. Estimated Federal Pell Grants will not be credited to your account until all required documentations are received in the Guilford College Student Financial Services Office. Failure to submit the above documents within 15 days of the start of classes MAY result in the cancellation of the Federal Pell Grant, and you will be billed the amount of the grant award at that time.

College Work-Study. If you have been allocated work-study funds, you should be reminded that this is an authorization to work - it is not a guarantee of employment. It is your responsibility to secure employment through the college’s Student Employment Services. These funds are never credited to a student’s account in the Office of Student Accounts, but are paid directly to the student each month based on the number of hours worked. If desired, students can have their paychecks directly deposited to a bank of their choice. One cannot count on work-study funds for the purchase of books and supplies at the start of school.

North Carolina Legislative Tuition Grant (NCLTG) is awarded to all degree-seeking students who are enrolled full time (12 credits), with no previous four-year degree and who have been legal residents of North Carolina for one year or more. If you believe you are eligible for this grant and have not received the credit on your invoice, you must complete the required Residency Questionnaire and return it to the Office of Financial Aid.

Your invoice may show NCLTG as part of the “Total Expected Financial Aid.” This means your form has not been received. Students who fail to submit the form by the first day of classes will have the expected award removed from their record, and will be billed for the amount that would have been paid by the NCLTG.

Bonner Scholar Stipends: Two checks which will be issued to the student for the Bonner work. These checks will be issued to the student, when authorized by the Bonner Office, if the balance due has been cleared. If the student has a balance due, the Bonner checks may be used as payment toward that balance. Students will need to sign a release form, authorizing the Student Financial Services Office to use Bonner stipends to settle account balance due.

Outside Scholarships and Loans. A student who has been awarded any outside scholarships and/or loans must produce a letter of confirmation indicating the source of the money and the estimated date of payment. Make any corrections to the payment worksheet enclosed with the invoice. Please contact the Student Financial Services Office 336-316-2176 or 336-316-2354 with information about any additional scholarship or loan funds. Upon receipt of the letter, the student’s account will be credited. If the payment for the scholarship/loan is not received by the end of the semester, the student’s account will be debited and payment is required from the student.

Please Note. If your financial aid has been based on your status as a full-time enrolled residential student and you are granted permission to move off campus or your enrollment changes to less than 12 credits, your aid will very likely be revised. If such changes occur, students should check with the student financial services counselors to determine if their aid will be affected.

Additional information regarding financial aid options at Guilford is available on the Student Financial Services Office web page at www.guilford.edu/finaid.

Refunds and Adjustments

Reimbursements of credit balances from loan disbursements or overpayments will be made approximately two weeks from the day credit is created. To the extent that funds paid to Guilford College on behalf of the student exceed the total amount of tuition, fees and other expenses due from the student, Guilford College will refund such excess payments (excluding any non-refundable financial aid) directly to the student, regardless of whether any funds were paid by the student, the student’s parents or any other third party. Guilford College assumes no responsibility for remitting such excess payments to any person other than the student. Reimbursement checks for only those students with refundable credit balances as of August 31st for fall and January 31st for spring will be available the day after the last day to drop a regular/intensive class without a grade.

Tuition Adjustments. Subject to the adviser’s approval, a student may change registration and add courses during the first week of classes. Students who reduce their course load to below 12 credits during the first 21 calendar days will have their charges changed and be billed on a per-credit-hour basis.

A student who is billed for an extra-credit overload (in excess of 18 credits) may drop courses to reduce total credits to 18 or less through the 21st calendar day beginning with the first day of classes and receive 100 percent adjustment of the extra-credit charges. No adjustment of charges will be made after this date.

Adjustments are figured on the date the withdrawal or drop form is received in the Registrar’s Office. Any course change must be completed in the Registrar’s Office.

Withdrawal from the College. Students receive a pro-rata refund of tuition, room and board, and related fees up to the 60 percent point of the term based on the number of days attended as a percentage of the total number of days in the term. All refund checks are made payable to the student. Financial aid that requires half-time or full-time enrollment for the term will be canceled in accordance with state and/or federal requirements.

A refund schedule for COMPLETE WITHDRAWAL ONLY can be obtained from the Student Financial Services Office located in the basement of New Garden Hall. Withdrawal Petition forms are obtained from and returned to the Office for Campus Life. A request to the Registrar for a transcript of credits shall be considered neither a notice of withdrawal from the college nor a cancellation of room and/or board reservation.

Registration and Graduation Requirements

Refer to the Academic Calendar regarding registration and dates for Fall and Spring semesters.

Registration will not be allowed if you have any HOLDS.

Graduation: Student Financial Services Requirements. A balance due on your account will prevent you from participating in commencement if not paid in full prior to commencement exercises. Personal checks to cover PAST DUE balances must be received 10 days prior to graduation to allow time to clear the bank.

Students who still have outstanding debts will not be issued diplomas or have transcripts forwarded. For further information, see Guilford College Catalog (http://www.guilford.edu/catalog/index.cfm?ID=120000160).

The Deposit in ESCROW will be refunded approximately six weeks after graduation less any outstanding charges. This allows for residence halls to be inspected and all room damage charges and charges for keys NOT returned to be received in the Student Financial Services Office.

Please notify the Student Financial Services Office of any address changes to where the ESCROW Deposit refund should be mailed.

The Federal Tax Reform Act of 1997

The Tax Reform Act of 1997 created two tax credits, the Hope Scholarship Tax Credit and the Lifetime Learning Tax Credit. Due to this legislation, Guilford College is required by the Internal Revenue Service (IRS) to issue the form 1098-T to students with transactions during the calendar year. The form 1098-T will report any eligible tuition and fees billed, and qualified scholarships and/or grants credited during the calendar year.

Form 1098-T will be mailed by January 31st.

If you have any questions or concerns about the amounts reported please call the Student Financial Services Office 336-316-2176 or e-mail us at financialaid@guilford.edu. Remember, Guilford College cannot offer any tax advice or assistance. Please direct any tax questions to the IRS at 1-800-829-1040 or refer to their web page at www.irs.gov.