Billing Information

Semester invoices are mailed approximately one month prior to the due date of payment. Invoices are sent to students at their permanent residence, mailing address, and the second billing address where applicable. If any student wishes to have a student invoice sent to another party, it is the responsibility of the student to forward the invoice to another address. In special cases, you may submit a request on the Special Billing Request Form listed below.

Please make checks payable to Guilford College and send in the envelope included with your bill. Please return the enclosed payment worksheet with your payment indicating any changes in the amount of the invoice. Please include copies of any documents relating to outside awards, scholarships, loans, etc., which you have as payment on the balance due. Please mail payment in sufficient time to be received by the date due. Thank you.

Subsequent bills will be sent during the first weeks of September, October, and November for fall and during the first weeks of February, March, and April for spring. Mid-semester bills will only be sent to those students with a balance due. You can query the status of your account through BannerWeb. Login to BannerWebàStudent and Financial AidàStudent Recordsàand select either Account Summary or Account Summary by Term. In the event that there is a need for a copy of the statement of your account, you can request one from the Student Financial Services Office. An updated statement will be mailed to you.

Special Note:  TRADITIONAL AGE STUDENTS

  • Bills for the fall semester will be sent by the first week in June and should be settled by July 15th. Bills for the spring semester will be sent by the third week in November and should be settled by December 15th. Students who have settled their accounts by July 15th for the fall and by December 15th for the spring will receive a $200.00 ON-TIME-PAYMENT Discount.
  • Students who have NOT settled their accounts by July 15th for the fall and by December 15th for the spring will lose the $200.00 ON-TIME-PAYMENT Discount.
  • All outstanding balances after the first day of classes will be charged a $250.00 Late Fee.
  • One week after the due date:  If the outstanding balance on the student's account is over $500.00, the student will receive a letter from us stating the status of the student's account.
  • If the balance is NOT settled by July 31st for the fall semester and by December  23rd for the spring semester, the student will receive a letter warning of potential administrative withdrawal unless the balance is settled immediately.  Withdrawal occurs approximately one week after the letter date—course registration and room and board assignments will be canceled.
  • Students who have been administratively withdrawn for non-payment will be charged a $450.00 Processing Fee for readmission. This fee will be charged to the student’s accounts and must be paid in addition to the balance due before the student can reapply and be considered for readmission.
  • All administratively withdrawn students who have settled their outstanding balances must apply for readmission.  The application can be found at www.guilford.edu/forms.  Please submit the completed form to Tania Rachkoskie, Associate Director of Admission, via mail or fax. Fee free to contact Tania at 336-316-2220. When you have been accepted for readmission, your email account and ID card will be reactivated. You then must contact Steve Shapiro, Associate Academic Dean, to add classes. Remember that the last day to add classes for fall 2007 without charges is August 31, 2007 and for spring 2008, January 28, 2008. Contact Kris Gray, Housing Coordinator, to request room and board assignment.

If the balance is settled in FULL after withdrawal and the student is readmitted, the student will need to repeat the whole registration process, including course selection and room and board assignments.

Accounts Receivable HOLDS/ Past Due Accounts

Accounts Receivable HOLDS are placed on a student's account when the amount billed becomes past due. A student's account becomes PAST DUE after the first day of classes at the beginning of each semester. All charges incurred subsequent to the first day of classes are expected to be paid in full immediately. If those charges are not paid immediately, they then become PAST DUE at the time of the next billing period where the account will be listed as PAST DUE. An Accounts Receivable HOLD will remain on the student's account until the balance is settled. An Accounts Receivable HOLD will prohibit students from completing check-in at the beginning of the semester, making changes to current schedule, registering for future semesters, and receiving grades and transcripts.