Final Grade Submission Guidelines

Faculy submit Final grades via BannerWeb. If you have not used Banner Web, you may find these instructions helpful.

Classlist(s) will be sent to you via campus mail with names of the May 2008 degree candidates enrolled in your classes.  These classlist(s) will only include degree candidates planning to graduate May 10, 2008. If you do not receive classlist(s), this means that you do not have May 2008 degree candidates enrolled in your classes. These grades may be submitted online via BannerWeb as well as all other grades. The classlist(s) are simply to make you aware of who the degree candidates are for you to determine whose grades will need to be submitted earlier.

The window for entering final grades electronically will begin 9:00am, Wednesday, April 30, 2008 and end PROMPTLY at 8:30am, Friday, May 9, 2008.

The faculty handbook states that, “Final grades must be carefully calculated and reported to the Registrar within forty-eight (48) hours after the final examination with the exception of graduating seniors in Fast Track II/Wednesday Intensive courses.

Deadlines for Submission of Final Grades:

I. Graduating Seniors

  • Regular, full term and Saturday courses: Noon, Wed 7 May 2008

 

  • Wednesday Intensive/Fast Track II courses: Noon, Thurs 8 May 2008

II. Non-Graduating Students

 

  • All courses: 8:30 am Fri 9 May 2008

 

IF FINAL GRADES FOR GRADUATING SENIORS ARE NOT TURNED IN BY NOON ON THE ABOVE DATE, THESE STUDENTS WILL NOT BE ABLE TO ATTEND THE GRADUATION CEREMONY. THIS DEADLINE AND ITS CONSEQUENCE ARE FIXED IN STONE.

As you post grades, please be sure that they are accurate. You should use BannerWeb to view grades entered for accuracy. Grade changes may only be made under certain circumstances. Grade changes are only allowed when a faculty member makes a clerical or technical error in assigning or reporting a grade or because of a successful grade appeal. We understand that clerical and technical errors may occasionally occur; if you detect such an error, please discuss it with the Associate Academic Dean, Steve Shapiro (x2196), or Norma Middleton(x2151), as soon as possible. Once grades are "rolled" by Banner so that the students have access to them, no grade may be lowered.

Helpful Tips:

1. There is a 20 minute security timeout within BannerWeb so you should click the submit button at least once during each 20 minute interval in which you are entering grades. It is probably best to have your grades computed and ready to be entered before you login to BannerWeb.

2. After you have finished entering all grades on BannerWeb please be certain that you click the submit button for those grades to be reported to the Registrar's Office

3. Please do not attempt to enter grades via BannerWeb between the hours of 2:30am and 4:00am. System backup is occurring during this time.

 

For students who have withdrawn or are auditing your class, the grade will already be recorded and cannot be changed.

Except for students needing a provisional grade (Guilford's version of "Incomplete"), record a grade for every student in your class(es), including anyone that has stopped attending. NOTE: Provisional Grades may not be entered via BannerWeb. They must be submitted electronically by using the provisional grade request form. This form(not BannerWeb) is also used to submit the final grade once the student has completed their outstanding work.

To determine each student's academic status (e.g., good standing, probation, suspension, dismissal), the Registrar's Office will begin processing grades PROMPTLY at 8:30am May 9, 2008.

NOTE: Because transcripts are sealed and may not be changed for any reason after a student graduates, an appeal to change a final grade of a graduating senior must be resolved by 5pm on Thursday, May 8, 2008.

Students view final grades online with BannerWeb.

Acceptable Grades

  • Students taking class for standard letter grades
  • Standard letter grades must be submitted for all students taking your class for standard letter grades
  • Use the "WN" grade to indicate that a student has NEVER attended a course. You may use this grade if, and only if, a student has never attended your course. If a student has come to your class once (or more), you may NOT give a "WN" grade . If a student has attended one class or more, this student should be given a standard letter grade..
    • "W, WP, WF" (withdrawal) – only recorded if a formal drop has been processed (Done by the Registrar’s Office)
  • Students taking class for credit/no credit (CR/NC) grade
    • CR (credit is defined as work of "C-" quality or better)
    • NC (no credit is defined as work below "C-" quality)
    • Use the "WN" grade to indicate that a student has NEVER attended a course. You may use this grade if, and only if, a student has never attended your course. If a student has come to your class once (or more), you may NOT give a "WN" grade. If a student has attended one class or more, this student should be given a standard letter grade.
    • "W, WP, WF " (withdrawal) – only recorded if a formal drop has been processed (Done by the Registrar’s Office)
  • Students audting a class
    • "AU" (non-credit grade)-only recorded if an official audit registration has been processed (Done by the Registrar’s Office)
  • Contracted Honors
  • Departmental Honors
    • As noted in the Guilford College Academic Catalog, some departments offer an honors option consisting of extensive reading, independent study, and perhaps a research paper, for seniors with a minimum 3.50 grade point average in their major. The honors study is usually evaluated in an oral examination. Three members of the faculty and a visiting examiner conduct the examination and it is open to all interested persons. Students successfully completing this program are awarded departmental honors at graduation.