Central Receiving

  • The Central Receiving Department is responsible for receiving, inspecting, accepting, and delivering all supplies, materials, equipment and product ordered by and delivered to Guilford College.

  • Central Receiving will not be responsible for receipt of personal items. Products purchased for the college without Purchase Order Numbers will be considered personal purchases, and may be refused.

  • All products assigned a purchase order number must go through Central Receiving for processing.

  • Whenever possible, FOB point should be designated as Guilford College Central Receiving Dock.

  • Products over 150 lbs. should be sent by Guilford College's specified Common Carrier. Contact the Purchasing Department for carrier instructions.

  • Product requiring delivery by Common Carrier must be scheduled through the Central Receiving Office (316-2327). Carriers arriving without appointments may be refused. Any penalties will be charged back to the requesting department.

  • Cartons may be opened by Central Receiving to check for damage prior to signing receipt. If damages are detected products may be refused or a claim may be submitted to carrier.

  • Products may be delivered directly to site by Central Receiving routing approval. Site Manager must accept responsibility of receiving product in good order.

  • Transit times vary according to where product is being shipped from and by which method. Standard UPS transit time from West Coast is 7-10 days, Mid West is 3-5 days, and East Coast is 2-3 days. To check order status, please contact the Purchasing Dept.

  • Central Receiving will deliver all products the same day of receipt, allowing for staffing.

  • If no one is available to sign for your package, a notice to schedule a delivery time will be placed in your mailbox. Products will be stored in Central Receiving. No pick-ups, please.

  • Premium Carrier (UPS Red, Blue, Fed Ex) deliveries will be made within 2 hours of receipt.

  • Central Receiving will maintain a log of all items received and delivered. A receiving report will be issued to the Purchasing Department daily. Receiving paperwork should be forwarded to the Purchasing Department with any discrepancies listed.