Travel Procedures
Travel Agency
It is important that all facets of travel are booked through the travel agency selected by Guilford College. Included should be airfare, hotel and ground transportation. This will provide the College with the consolidated information on volumes needed for negotiations as the travel agency provides monthly reports to the Purchasing Department.
Reservations
When requesting schedules or making reservations, try to be as flexible as possible with departure and arrival times. Do not rule out fares that hold change and cancellation penalties. Discounts on penalty fares can be as much as 50% to 70%. Guilford College policy does not permit you to turn down a particular airline that offers you a discounted fare for one that does not. When at all possible, be receptive to alternate times and connections.
Plan as far in advance as possible. The earlier the reservations are placed the better your chance to obtain discounted airfare, hotel preference, or a specific seat assignment.