Level of Authority

  • Academic Requisitions totaling a purchase of $5,000 and above must be approved by the Requisitioner, Department Head, and Academic Dean.

  • Academic Requisitions totaling under $5,000 require Requisitioner and Department Head signatures. Requisitions with one line item totaling $2,500 will also require the signature of the Academic Dean.

  • Administrative Requisitions totaling a purchase of $5,000 and above must be approved by The Requisitioner, Department Head, and Controller.

  • Administrative Requisitions totaling under $5,000 require Requisitioner and Manager signatures. Requisitions with one line item totaling $2,500 will also require the signature of the Controller.

  • Student Organizations require Student Requisitioner, Senate Treasurer, Student Advisor (if applicable) and Campus Life Officer signatures.

  • Requisitions for any computer hardware and/or software must be approved and signed off by the IT&S Department. Requisitions received by the Purchasing Department that have not been pre-approved will be forwarded to IT&S.

  • Capital acquisitions of equipment and furniture over $1,000 must have sign off approval by the Chief Financial Officer and must be maintained on a Guilford College inventory list.

  • In the absence of the Chief Financial Officer, requisitions will be authorized by an individual delegated by the Chief Financial Officer.

  • Reimbursement of money spent on a Guilford College trip or supply item to a maximum of $500.00 must be approved by the Requisitioner and Department Head/Manager. Rendered services are not reimbursable. Those vendors/individuals providing a service to Guilford College must go through the Purchase Order Process prior to providing the service. Reimbursement requested for the purchase of goods that may be under contract must be approved by the Purchasing Department. Reimbursement of travel will be provided in accordance with Guilford College Travel Policy.