SECURITY OF & ACCESS TO CAMPUS FACILITIES

All Guilford College facilities are designated for the use of the College's students, faculty and staff. Persons attempting to gain access to any college facility without authorization or attempting to circumvent any security measures will be subject to campus judicial and/or criminal/civil action.

Locked Area Access

To obtain access to any locked areas, the following conditions must be met:

• A valid Guilford College ID card must be shown to the responding public safety officer in every instance in which someone is given access to an area.
• To keep an accurate record of areas accessed and persons who accessed them, public safety personnel must log each instance in which access has been granted.

Residential

• Students. Residential facilities are locked 24/7 and must be accessed by a resident's key or card. Unescorted visitors in residential facilities are prohibited.
• Staff. If faculty/staff/students request access to a residence not their own, the guidelines set forth in the Student Handbook must be followed.

Please note that exceptions will be made for college personnel in the case of regularly scheduled maintenance, emergency maintenance or public safety situations as outlined in the Student Handbook.

Departmental Offices/Areas

• Students. Students will not be allowed into a departmental office/area unless a prior arrangement has been made by a member of that department and confirmed by Public Safety administrative personnel.
• Staff. All academic and departmental offices are locked and checked each night by Public Safety officers.  Public Safety officers will grant access to a staff member’s own office or departmental area, however, officers will not let staff into another staff member's office, even within their own department, or into another department's area unless a prior arrangement has been made by a person controlling that office or area (such as the assigned occupant or the departmental chair/supervisor) and confirmed by Public Safety administrative personnel.

Faculty and Staff Key Requests

All keys for campus spaces and facilities (except student rooms) must be requested on the standard key request form.  Forms are available at the Office of Public Safety.

Keys are to be signed out by the intended recipient/user of that key only, who is solely responsible for the use and safekeeping of the key. The individual to whom the key is issued is also responsible for the return of the key upon separation from the College or when the key is no longer needed.

Student Room Key Policy

All students must be issued a key prior to occupying a residence. Requests for replacement keys or lock changes for student residence halls must be submitted to the Office for Campus Life.  Residence hall keys must be returned to the Office for Campus Life within 24 hours of being issued a new key in the event of a room change, or a student’s withdrawal or dismissal from the college. Please refer to each semester's hall closing notices for deadlines and procedures for returning keys at the end of a semester or summer term. Keys not returned within that period will be considered lost and the student’s account will be billed for a lost key and replacement of the lock.

Duplicating Keys
Keys are not to be duplicated for any reason. Duplication of keys will result in replacement charges and judicial charges will be filed against parties violating this policy.

Campus Maintenance Policies

Guilford College has installed and maintains exterior lighting around all campus buildings and parking lots, as well as additional sidewalk and street lighting. While maintaining an attractive campus, grounds crews keep shrubs and hedges low, especially in areas around residence halls, for student safety. On any normal college workday, there are college support personnel whose jobs include providing inspection of the campus and its buildings and correcting any health, safety and/or maintenance problems. 

Maintenance Emergency Situations

An emergency work order request is one which, if not given immediate attention, will result in personal injury or damage to buildings or grounds.  The following are examples of emergency work order requests:

WATER

• Leaking from major pipes.
• Large amounts of water or sewage leaking.
• Water leaking onto electrical equipment that cannot be moved.

ELECTRICAL

• Electrical problems within an entire building or suite.
• Electrical problems encompassing more than 1/2 the campus is a Duke Power problem and the Public Safety officer on duty should call 1-800 Power On.
• Electrical problems in one room do not need attention at once and can wait until the next day.

HEATING AND COOLING

• Problems that are throughout the building and are part of an event that is scheduled for more than 2 hours
• Heating problem, with building temperatures below freezing.
• Heating or cooling problems in a single room should wait until the next working day, unless the individual has no other temporary accommodations.

In case of an Emergency Situation, please follow the guidelines below:

From 8:30 a.m. to 5:00 p.m. (Monday through Friday)

• Call Facilities at (O) 316-2902, (C) 451-6640 (#32), or Randy Rasmussen (C) 451-6089.
• If Facilities staff cannot be reached, please call Public Safety at 316-2909.  Public Safety will determine if an emergency exists.  If declared a non-emergency then a work order should be completed through the College’s reporting system.

From 5:00 p.m. to 8:30 a.m.

• Report emergency work order requests to Public Safety by calling 316-2909.
• The Public Safety officer on duty will assess the reported urgent work request.

If the officer determines it is urgent, he/she will contact the on-call maintenance personnel.