Guilford College Web Site: Development, Acceptable Use and Internet

Purpose of Guilford College Web Site

The Guilford College Web site is the most efficient and timely way for the college to make connections with internal and external constituents. As a site on the World Wide Web, it promotes the free exchange of ideas and the dissemination of information about the college. It provides clear and consistent information to the varied audiences the college serves, from general public and prospective students to alumni and current parents along with current students, faculty and staff.

The Department of IT&S and the Office of College Relations have joint responsibility of maintaining the integrity of the site as a tool to enhance visibility and service and a source of consistent and appropriate information.

The policies and guidelines outlined below can change without notification. Violation of policies and guidelines could result in disciplinary action or loss of privilege.

Web Page Development

Departments should consult with the Department of IT&S and the Office of College Relations prior to developing any new Web presence. All departmental pages should reside on the college's Web server(s) unless there is prior approval from IT&S and College Relations. Primary and tertiary pages (see below) will be developed in the college's template unless approved through the Department of IT&S and College Relations.

Content Management

The overall day-to-day task of oversight is the joint responsibility of IT&S and College Relations. Pages and content responsibilities within the site can be classified in one of three tiers:

  1. Primary Tier. This level includes pages that describe the institution as a whole and do not address the needs of a particular office or department. This tier integrates the messages and branding of the college as an institution of higher learning founded on Quaker principles. It advances the purposes and mission of the entire college. IT&S and College Relations maintain content within the primary tier.

  2. Tertiary Tier. Pages in this tier represent the individual interests of the various departments, offices and programs of the college. Content within the tertiary tier is targeted to a particular audience or provides additional information that is not given on primary tier pages. Where appropriate, each department, office or program assumes the responsibility of maintaining its tertiary page(s). This level is still considered a part of the official college Web site, and pages within need to conform to the design and style of the primary tier.

  3. Personal Tier. Faculty, staff and students have the privilege of maintaining personal pages; however, pages within the personal tier do not represent Guilford College. These pages are to be maintained by the individual owner, who assumes responsibility for content, timeliness and adherence to college policies. Pages that do not adhere to college policies may be removed without notice.

Guidelines

All guidelines outlined for acceptable use of Guilford College's Web site and the Internet are in agreement with the privileges granted by the Network Acceptable Use Policy:

Information Technology & Services at Guilford College provides network connections to support the educational mission of the college, and these facilities should be used for that purpose. Access to Guilford College's computing and network facilities and services (collectively, the "network") is a privilege granted solely to Guilford College faculty, staff and registered students and those individuals outside the college who have been authorized by Guilford College to utilize the network. ... It is the responsibility of each individual to use the Network appropriately and in compliance with all college, city, county, state and federal laws, regulations and policies. All users of the Guilford College network should be aware of the nature of their actions and be aware that those actions reflect on the college as a whole. Your use of Guilford College's network constitutes your agreement to abide by these policies.

The following policies apply to the acceptable use of the Web:

  • Maintenance of tertiary content on the college site is a privilege, not a right. Publishing a personal page on the college server is a privilege, not a right. Users must follow the policies outlined in this document to retain the privilege.

  • Offices and departments maintaining content on tertiary pages will do so in a manner that supports the mission and message of the college.

  • Personal pages published on the college server as a part of a class assignment must be created under the supervision of the instructor. Pages will be considered for deletion 1) if the page goes without modification for six months and/or 2) the student graduates or is no longer enrolled at Guilford College. The responsible instructor will be given notification prior to deletion. If a responsible instructor cannot be identified, the page will be deleted upon notification of the department head.

  • Faculty and staff personal pages published on the server will be deleted upon termination of employment.

  • Clubs or organizations may publish pages on the college's server upon 1) approval of the adviser and 2) approval of space on the server. Club advisors and officers are responsible for maintenance of club pages. All acceptable-use policies apply to club or organization personal pages. The Guilford College logo must also be present on all club and organization pages with a link back to http://www.guilford.edu.

  • All copyright laws must be strictly observed. Any infringement of a copyright is the sole responsibility of the owner of the page. Guilford College accepts no liability of infringements to copyright laws. Users are expected to adhere to all copyright laws governing print, electronic, video, audio or graphic rights; users posting copyrighted material must gain permission and rights from the author or artist before the source is used. If IT&S or College Relations discovers or is notified of an infringement, the effected page can be removed from the college site without prior notification. The owner of the page could face disciplinary action and could lose Web and/or network privileges.

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  • Guilford will not tolerate inappropriate personal pages published on the college server that reveal private or confidential information, are used for personal gain or disseminate obscene, harassing, threatening or unwelcome communication.