FAQ's
- What is Work-Study?
Work-Study is part of your financial award package that offers you the opportunity to work on campus. You are awarded a certain amount of money for work-study and you may earn up to that amount doing a campus job. Work-Study is not being paid to study. - How do I get a Work-Study job?
All work-study students have access to the CLASSIFIEDS that lists all open campus work-study positions (found on Career & Community Learning's section of Guilford's website). Students are free to interview for and secure the job of their choice from those listed. Work-Study jobs are not assigned. - How do I know what amount I can earn?
You should have received a letter from the Financial Aid Office with the amount listed. The award amount is also listed on the Work-Study Agreement along with the average working hours per week in order to reach that amount during the year. - What does Institutional Work-Study mean?
IWS means that 50% of your total earnings will come from institutional funds set aside for work-study and 50% will come from the departmental budget of the office that employs you. - What does College (Federal) Work-Study mean?
CWS means that 70% of your total earnings will come from federal funds allocated to Guilford for work-study and 30% will come from the departmental budget of the office that employs you. - How much do I earn per hour?
The majority of campus work-study jobs pay the NC minimum wage of $7.25 per hour. - Can I have more than one work-study job?
Yes. If you cannot meet your total average hours per week through one job, you may add additional hours through another position. However, you must have a separate agreement for each position. Additional W/S agreements are available from your student financial services counselor or the Human Resources Office. - Can I obtain my total Work-Study award during one semester (double my hours?)
No. The total earnings are based on two semesters' worth of work. If you earn a little more in one semester, it is not a problem, but your earnings are based on two semesters and should be completed in that manner. - What if I decide not to use my work-study first semester?
If you are not planning to work first semester but do not want to lose your award, you must notify your student financial services counselor and the Human Resources Office of your plans. Failure to notify will result in cancellation of your entire award for the year. However, if you do notify, you can still opt to retain half of your award for second semester. - How am I paid for Work-Study?
You will be paid at the beginning of each month. Student pay periods run from the 15th of the first month through the 14th of the next month. (Example: hours earned September 15th through October 14th will be paid on November 1st via direct deposit to your bank account when you provide the Human Resources Office with your personal check upon which you have written "void" or when you complete the direct deposit form. - Can my money be automatically credited to my tuition and fees?
No. What you earn each month comes back to you. It is your choice what you do with the money. You may work out some payment system with the Student Financial Services Office, but it is not automatic. - How do I keep track of hours worked?
Each work-study student is responsible for keeping a time sheet on-line accessed through Banner web. You should fill out your time sheet as you go to avoid confusion right before it is due. Each day worked should be entered on the appropriate date, an "in" and "out" time with the appropriate am or pm selected. If lunch or dinner is taken between shifts, (which you are not paid for) then an additional entry with "in" and "out" is made. Remember to save that day's entry. The total worked for the day will automatically be calculated once you have saved that day. Once you have completed entering your total hours worked for the entire pay period, you need to "submit for approval" by the 16th of the month (2 days after the pay period ends) so that it will be accessible to the approver. You should send an e-mail to your approver that the time sheet has been submitted. Some departments on campus may require you to also keep a "paper" time sheet which you and your immediate supervisor need to sign and then provide to the approver of your department time sheets. (Check with your supervisor for their requirements.) - What if I fail to turn in a time sheet for one month?
THIS IS NOT AN OPTION. Banner Web on-line time sheets are accessible 24/7 from any internet connection. If there is a problem with your time sheet, you need to get in touch with Ljohnson@guilford.edu via priority email so it can be ready for timely payroll processing. On-line time sheets can not be retroactively completed by the student, and therefore we encourage you to enter your time on a weekly basis if you can not do so on a daily basis. - What happens if I reach my allotted award amount early?
It is your responsibility to keep track of how many hours you have worked so that this does not happen. If you do reach your allotted amount early, you will have to discontinue working. - Can I change work-study jobs?
If for some reason you wish to change jobs, you may do so. However, you must give at least a 2 week notice to your current employer, notify the Human Resources Office of the change, and fill out a new agreement with the new employer. - What should I do if I have a problem or concern about my work-study job?
First talk with your employer about your concern. If you cannot discuss the situation with your employer, please come talk with your student financial services counselor. The Student Financial Services Office is committed to doing all it can to help you and your employer have a satisfying and successful experience. Confidentiality is respected. - What if I cannot find a job?
Contact Dianna LeBaube, Student Financial Services Counselor at (336) 316-2141 for additional help.
Additional questions or concerns? Contact Dianna LeBaube at (336) 316-2141.