Lotus Notes Upgrade -- Information for Web Access

In late July and early August 2007, IT&S will be upgrading all student, faculty, staff and organizational mailfiles to Lotus Notes 7. As part of this transition, all students will begin checking their email using the web interface only. This page contains important information for students, faculty and staff using the web page to access their email.

What Do I Need To Know?

All students will now use Lotus Notes on the web to check their email, through the link at the bottom of the homepage at www.guilford.edu.

On the new server, quotas for student mailfiles will be increased to 100 MB, and quotas will be enforced. That means that if your mailfile is over 100 MB, you will not be able to send or receive email until you reduce the size of your mailfile. For assistance in reducing the size of your mailfile, please contact the Help Desk at 316-2525 or help@guilford.edu.

The first time you log into your email over the web, or access the Guilford address book, you may get some browser messages that you need to respond to.

If you use Firefox

Answering Lotus Notes Messages

Setting your Pop-up blocker

If you use Internet Explorer (IE)

Answering Lotus Notes Messages

Setting your Pop-up blocker

Accessing the Guilford Address Book (IE and Firefox)

Using Firefox

1. If prompted to "Run or Install Software on your Machine," check "Remember this decision," and click "Allow."

2. If prompted to "Read private data from any site or window," check "remember this decision," and click "Allow."

3. Because Lotus Notes uses pop-up windows to show email, you need to make sure that pop-ups are allowed for the stumail server. To do so, go to the Tools Menu, select Options, and then select Content from the Options window. Click "Exceptions" next to "Block Pop-up Windows."

4. In the box labeled "Address of web site:", type stumail.guilford.edu, and then click "Allow" to add it to your list of sites allowed to open popup windows. Click "Close", and then "OK" on the Options window, to save your changes.

 

Using Internet Explorer

1. When using IE, you will be prompted to install Active X controls. Right click on the yellow bar and select "Install Active X Controls."

2. Click the arrow next to "More Options."

3. Select "Always install software from "International Business Machines Corporation" and click "Install."

4. Because Lotus Notes uses pop-up windows to show email, you need to make sure that pop-ups are allowed for the stumail server. In Internet Explorer, select the Tools menu, then select "Pop-up Blocker," then "Pop-up Blocker Settings."

5. In the box labeled "Address of Web site to allow:", type stumail.guilford.edu, and then click "Add" to add it to your list of sites allowed to open popup windows. Click "Close" to close the Pop-up Blocker Settings window and save your changes.

Accessing the Guilford Address Book

When logging into the Guilford Address Book via the web for the first time, you may see a screen like this:

Select "Always trust content from this publisher," and click "Run."

You may also be prompted to type in your username and password again:

If you see this window, log in using your username and Lotus Notes password.