Administration and Staff Handbook

Guilford College is accredited by the Commission on Colleges of the Southern Association of Colleges and Schools [1866 Southern Lane, Decatur, Georgia 30033-4097, telephone 404-679-4500, Web site: www.sacscoc.org] to award baccalaureate degrees. It is also affiliated with the Council on Post-secondary Education. Guilford is on the list of colleges and universities approved by the American Medical Association, and the teacher education program is accredited by the North Carolina Department of Public Instruction and the National Council for the Accreditation of Teacher Education. Credits earned at Guilford are accepted at face value in admission to graduate and professional schools and in certification of teaching.

Guilford College holds membership in a number of organizations formed by colleges and universities: the Association of American Colleges and Universities; the American Council on Education; the North Carolina Adult Education Association; the National Association of Independent Colleges and Universities; the North Carolina Association of Independent Colleges and Universities; the North Carolina Honors Association; the National Collegiate Honors Council; the Friends Association for Higher Education; The College Board; the Southern University Conference; and the North Carolina Association of Colleges and Universities. It is ranked as a Baccalaureate I Selective Liberal Arts College by The Carnegie Foundation for the Advancement of Teaching.

ORGANIZATIONAL CHART

THE BOARD OF TRUSTEES

MISSION OF THE COLLEGE

MESSAGE FROM THE PRESIDENT

QUAKER HERITAGE

QUAKER BUSINESS PROCEDURES

GUILFORD COLLEGE CONFLICT OF INTEREST STATEMENT

NONDISCRIMINATORY STATEMENT

STATEMENT REGARDING THE AMERICANS WITH DISABILITIES ACT

CHAPTER 1: RECRUITMENT AND EMPLOYMENT POLICIES

1.100 GENERAL EMPLOYMENT STATEMENT FOR ADMINISTRATORS AND STAFF

1.300 HIRING PROCEDURES FOR SUPPORT/HOURLY STAFF POSITIONS

1.310 New Positions

1.320 Replacement Positions

1.320.1 Temporary Positions

1.330 Position Description

1.360 Search Procedures

1.361 Internal Posting

1.362 External Advertising

1.371 The Personnel Action Form

1.380 Notification to Community of Hire

1.390 Exception to Search Procedures

1.400 HIRING PROCEDURES FOR STAFF/NON-HOURLY POSITIONS

1.410 New Positions

1.420 Replacement Positions

1.420.1 Temporary Positions

1.430 Position Description

1.460 Search Procedures

1.461 Search Committee

1.462 Internal Candidates

1.463 External Candidates

1.470 Reference Checks and the Offer of Employment

1.471 The Personnel Action Form

1.480 Exception to Search Procedures

1.490 Notification to Community of Hire

1.500 COACHING STAFF

1.600 POSITION TITLE AND POSITION DESCRIPTION

1.700 SALARY ADMINISTRATION POLICY

1.800 EMPLOYMENT OF RELATIVES

1.900 EMPLOYEE REHIRE

CHAPTER 2: TERMS OF EMPLOYMENT

2.100 NEW EMPLOYEE ORIENTATION

2.200 OUTSIDE EMPLOYMENT

2.300 INITIAL 180 DAY PROBATIONARY PERIOD

2.400 PERSONNEL RECORDS

2.410 Manager Access to Employee Files

2.415 Academic Dean Files

2.420 Employee Access

2.425 Personnel Record Update

2.500 VERIFICATION OF EMPLOYMENT

2.600 HOURS OF WORK

2.604 Release Time

2.605 Overtime Work and Pay

2.606 On-Call, Call-Back

2.610 Inclement Weather

2.615 Pay Dates and Time Sheets

2.620 Employee Attendance

2.625 Tardiness

2.700 PERFORMANCE APPRAISALS (IMPROVING PRODUCTIVITY THROUGH PERFORMANCE MANAGEMENT)

2.800 PROMOTIONS AND TRANSFERS

2.900 ARMED FORCES LEAVE

CHAPTER 3: INSTITUTIONAL POLICY STATEMENTS AND PROCEDURES

3.100 ALCOHOL AND DRUG POLICY STATEMENT

3. 200 POLICY ON HARASSMENT AND INTIMIDATION

3.300 GRIEVANCE PROCEDURES

3.400 POLICIES FOR THE DESTRUCTION OF RECORDS CONTAINING SOCIAL SECURITY NUMBERS

CHAPTER 4: PROBATION, RESIGNATION, RETIREMENT AND TERMINATION

4.100 PROBATION PROCEDURES DUE TO UNACCEPTABLE PERFORMANCE

4.200 RESIGNATION OF EMPLOYMENT

4.300 TERMINATION OF EMPLOYMENT

4.400 VOLUNTARY EARLY RETIREMENT (Prior to Age 65)

4.500 EXIT INTERVIEWS